Internal Buyer

Job Title:
Internal Buyer

Key Responsibilities:

• Collaborate with internal stakeholders to identify nonstocked item purchasing requirements
• Source potential suppliers and negotiate prices to achieve cost savings targets
• Create and issue purchase orders for nonstocked items, ensuring accuracy and completeness of information
• Monitor and track orders to ensure timely delivery and escalate issues as necessary
• Conduct quality inspections of received products to ensure they meet company standards
• Maintain accurate records of all purchases, invoices, delivery receipts, quality inspection records, and supplier information
• Continuously evaluate supplier performance based on KPIs and provide feedback to management
• Collaborate with suppliers to resolve any issues related to product quality, delivery, or pricing
• Stay uptodate with industry trends and best practices related to purchasing and supplier management
• Support the department in other purchasingrelated tasks as required

Key Performance Indicators (KPIs):

Turnaround time:
Achieve a turnaround time of no more than 2 days for purchase orders of non-stocked items.

Cost savings:

Achieve a resellers cost savings (dependent), more so on bulk or ensuring we are receiving the correct resellers discounts.

On-time delivery rate: Achieve an on-time delivery rate of at least 95% for non-stocked items.

Quality of products:
Achieve a product quality rate of at least 98% for non-stocked items received.

Supplier performance:

Ensure that at least 85% of suppliers are rated as "excellent" in performance based on KPIs and other factors such as communication, responsiveness, and overall satisfaction.

Record Keeping:

Purchase orders:

Keep a record of all purchase orders for non-stocked items, including the product details, quantity, cost, delivery date, and supplier information.

Invoices:

Keep a record of all invoices for non-stocked items, including the product details, quantity, cost, delivery date, and supplier information.

Delivery receipts:

Keep a record of all delivery receipts for non-stocked items, including the product details, quantity, cost, delivery date, and supplier information.

Quality inspection records:

Keep a record of all quality inspections performed on non-stocked returned items, including the product details, inspection date, inspectors name, and any issues or defects identified for the return, using our NCR (Non-Conformance Report).

Product returns:
Maintain a record of all supplier details willing to exchange a product ordered incorrectly or with faults.

Supplier information:

Maintain a record of all supplier information, including contact details, performance history, and any notes or comments on the supplier's performance.

Requirements:

• Post Matric Studies
• At least 3 years of experience in purchasing or procurement
• Strong negotiation and communication skills
• Excellent analytical and problemsolving abilities
• Detailoriented with a high degree of accuracy in recordkeeping
• Ability to work independently and in a team environment
• Proficient in Microsoft Office, particularly Excel and Word
• Familiarity with purchasing software is an advantage.

Job Types:
Full-time, Permanent

Salary:
From R12,000.00 per month

Education:

• Diploma (preferred)

Language:

• English & Afrikaans (preferred)

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