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Admin Clerk

4 months ago

Klerksdorp, North-West, South Africa The Aurum Institute Full time

Technical Work Responsibilities

  • Liaise with external and internal stakeholders.
  • Implementation of administration systems
  • Employee data capturing and monitoring.
  • Filing and record keeping
  • Office management
  • General office support

Duties:

  • Prepare study files for new enrolments as per sample file and surgical packs for vaccine studies.
  • Review and file screening prescriptions for different studies on a regular basis.
  • Perform monthly OHS checks at a set date each month with relevant checklist completed and ensure readiness for OHS audits.
  • Perform the twice weekly Temperature Monitoring System downloads early in the morning to ensure the system is logging data for the time on site that should be signed off by fellow staff.
  • Scan and file temperature control reports.
  • Complete weekly checks on all Non-Study Product stock to ensure that the first expiring batches are used first and that replacement stock can be ordered timely.
  • Capture and process quotes on ERP and follow up with vendors for deliveries.
  • Prepare study specific documents like medication logs which form adherence measurements tools.
  • Communicate effectively with internal and external stakeholders and create favourable relations with all stakeholders.
  • Provide information and feedback as required.
  • Timeous resolution of queries
  • Implement administration systems.
  • Data capturing and monitoring.
  • Minutetaking.
  • Updating office manuals
  • Managing electronic and printed files
  • Typing and utilising MS Office (MS Word, Excel, PowerPoint)
  • General office duties Faxing, scanning, copying.
  • Ordering and monitoring office supplies
  • Attending meetings, functions, and events
  • Organising diaries
  • Handling of guests and stakeholders
  • Comply with all safety policies, practices, and procedures according to prescribed legislation.
  • Report all unsafe activities to Senior Management/Human Resources

Education

  • BSc (Hons) in health sciences essential.

Experience

  • Personal computer skills (knowledge and skill in using Microsoft office package, in particular MS Excel, MS Word and MS PowerPoint)

Advantageous

  • Pharmaceutical science experience
  • Driver's license

Requirements:

  • Confidentiality
  • Good communication skills
  • Willing to work with a team.
  • SA Citizen or valid work permit to work in South Africa
  • Minimal/Moderate/Excessive overnight travel (up to 30%) by land or air if required.
  • Willing to work overtime.

Closing date: 03 May 2024

Please Note:
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