Ward Secretary

11 June 2024

INTERNAL &

EXTERNAL VACANCY:
WARD SECRETARY (FRAIL CARE)

We are seeking to employ a dynamic and energetic Ward Secretary at a Care Centre located at a Retirement resort in Century City, Cape Town.

The required Ward Secretary will assume full control and accept total accountability for all duties within this position.

Key Responsibilities

1. Administration

• Opening of Resident files for new admissions
• Responsible for completion of admission forms
• Unpacking of files after discharge
• Updating of admission and discharge book
• Daily updating of patient list
• Daily updating of patient diet list (check with R/N on duty) and liaising with kitchen
• General filing and archiving

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Residents/Visitors/Family

• Welcoming of residents and families
• Ensure that patient is comfortable and orientated regarding: meal times, use of bell and TV
• Relay queries and/or messages to multidisciplinary team and/or Doctors
• Receiving of resident toiletries and belongings updating the kit list

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Pharmacy/Medication

• Email or faxing of scripts
• Process of orders once invoices have been received
• Follow up on outstanding medication deliveries
• Handling of queries

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Assistance to Nursing Staff

• Telephone
• Copying of forms
• Pathology file
• Covering of stationary
• Management of pin board
• Neatness and order of all files

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Monthly Stock take of ward stock

• Stock taking at the end of every month for ALL departments
• Weekly stock take in own unit
• Get stock from stock cupboard for all departments
• Keep stock cupboard neat and clean

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General

• General neatness of ward
• Reporting any maintenance issues to front desk
• Control remotes and panic buttons
• Any other duties that Management feels applicable and reasonable
• Render support services to NSM
• Ensure readiness of emergency bed
• Relief other departments as required (i.e. Ward Secretary/Reception)

Requirements:

• Matric
• Experience working in the retirement industry
• Experience as a Ward Secretary
• Excellent knowledge of nursing care methods and procedures
• Proven experience of elderly care
• Indepth knowledge of health and safety guidelines and procedures
• A team player with excellent communication and interpersonal skills
• Responsible and compassionate
• Outstanding organizational and multitasking skills
• Professional approach
• Patient with excellent problemsolving skills

Application Deadline: 2024/06/18

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