Specialist Properties

3 weeks ago

Bedfordview, Gauteng, South Africa Motus Corporation Full time

Position Overview:

1. Energy & water monitoring

  • Daily monitoring of the web interface for high water consumption.
  • Daily monitoring of the web interface of the PV system to ensure the same is operational.
  • Daily monitoring of the web interface for high electricity consumption.
  • Monthly motoring of the water recycling plants.
  • Take appropriate action based on the findings of the abovementioned items.
  • Prepare a monthly report on energy & water consumption.
  • Liaise with Risk and Sustainability department on any queries they might have regarded MSMS reporting.

2. Filing

  • Title Deeds:
  • Ensure that all original title deeds are kept safely.
  • Management and control of the original title deeds.
  • Collection of title deeds when properties are purchased.
  • On sale of properties title deeds to be submitted to the transferring attorneys
  • Audit the title deeds every six months.
  • Prepare a monthly report on the status of the title deeds, with follow up and action required comments.
  • Compliance documentation:
  • Maintain the master plan files (electronically & physical) in an uptodate state.
  • Obtain missing compliance documentation.
  • Prepare a monthly report on the status of the compliance documentation.
  • Project files relating to new developments, alterations and/or maintenance projects:
  • Maintain the project files (electronically & physical) in an up-to-date state.
  • Motus Shared Drive:
  • Establish a filing protocol system.
  • Review and rename all scanned documents. Same to be filed appropriately.
  • General:
  • Assist operations with requests for copies of documentation.

3. Property Database

  • Maintain the database so that it is up to date prior to each month end.
  • Produce and distribute regular and ad hoc reports from the database.
  • Identify potential upgrades to the system.
  • Utilise and act on system followups.

Specific Role Responsibilities:

4. Maintenance

  • Develop and manage a maintenance programme for all owned and leased premises.
  • Schedule maintenance inspections and distribute reports and liaise with the relevant stakeholders.
  • Followup that maintenance has been done by dealerships.
  • Monitor dealership maintenance provisions and assist the finance department where necessary in sorting out maintenance provisions.
  • Develop and maintain a list of "approved" maintenance contractors for each of the main regions, in conjunctions with the procurement department.

5. Valuations

  • Ensure that properties are valued every 3 years.
  • Property valuations vs Municipal valuations to be compared and addressed with relevant municipalities.
  • Log queries if valuations are inconsistent with the municipal and market value.
  • Follow up on queries logged.

6. Miscellaneous

  • Carry out miscellaneous assignments and activities as assigned from time to time.
  • Assist with the preparation of the Property Committee Meeting Pack.
  • Attend to preparing meeting minutes when required.

7. Municipal accounts

  • Liaison with Council and/or Service provider to:
  • Resolving account queries.
  • Opening and closing of municipal accounts.
  • Prepare a monthly report on the status of the municipal accounts.

Qualifications and Experience:

8. Competencies

  • Ideally the person will have worked in a property administration environment, or a legal environment related to property or an accounts/administrative environment.
  • Be in possession of a driver's license and willing to travel.

Skills and Personal Attributes:

  • Competencies
  • Be computer literate and have experience in the use of Microsoft Word, Excel, and Outlook.
  • The person must have an analytical competence and be able to relate adequately to a wide variety of people including directors, dealer principals/general manager's property brokers and developers, architects, quantity surveyors, engineers and motor manufacturer representatives and dealer planning staff.

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