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Bookkeeper
2 weeks ago
Key Tasks and Responsibilities
- LOG Cashbook
- Banking function i.e. uploading statements, Debit orders, Unknown deposits, banking queries, process accurately and timeously
- AP and AR Bank entries.
- Reconcile cashbook
- General Ledger Reconciliation: Ensure clearing of reconciling items on the General ledger reconciliations.
- Manage recurring batch process across Business Units. (Fleet
- First Auto, 3G, APN, Tracker, Accruals, outstanding PO's and travel costs)
- Work closely with Debtors and AP team also assist in problem resolution
- Fixed assets control
- Ensure the fixed asset register reconciles back to the fixed asset trial balance
- Assets register to be kept updated, accurately.
- Ensure new acquired assets are allocated to correct cost centers
- Ensure that assets are correctly classified into their respective categories
- Coordinate and process the transfers, disposals and sales of any assets in your respective business unit in ERP systems
- Cost Centre Management & BS Recons
- Ensure that expenses are allocated correctly in the general ledger
- Ensure the Integrity of the GL and Balance Sheet reporting by performing monthly Balance sheet reconciliations.
- Manage the trial balance dimension/ classification
- Deliver on all month end deliverables
- Month End Reporting
- Preparing monthly income statement for the business unit
- Prepare and upload Journals
- Collecting and analyzing data, which is then used in the preparation of weekly and monthly management packs (Tracker Model and Fleet Charge out/other general)
- Ensure that all expenses for the current month are all included
- Improve the quality and integrity of information reported in ALL Business Units.
- Prepare monthly packs timeously
- Manage Petty Cash, sign off monthly & all expenses accounted for, no outstanding slips, allocations etc. (ensure it is done by T+3)
- Budgeting & Forecasting
- Prepare Budget and PF files, presentations, commentary as per the guidelines
- Investigate significant variances between actual expenses and budgeted
- Prepare Capex schedule as per business unit manager 's plan and IT replacement schedule.
- Other
- Assist with ad hoc projects and costing support as and when required
Education, Experience and Skills
- Minimum of 2 years commercial experience.
- Must be computer literate
- MS Excel, Word, PowerPoint, ERP
- Sage X3 or similar experience advantageous
- Certificate / National Diploma in Costing /Financial Management or similar or studying towards a Tertiary Qualification
- Computer Literacy
- Financial Numeracy
- Ability to meet deadlines
- Strong technical abilities
- Good communication skills
- Attention to detail
- Good team player
- Disciplined, proactive and flexible
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