International Junior Buyer

2 weeks ago

Cape Town, Western Cape, South Africa The Talent Room Full time

Introduction
A company in Cape Town is looking for a
International Junior Buyer.

Desired Experience and Qualifications
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Qualifications: Matric with 3-5 years' experience in a similar role.
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Supplier Management: Ability to establish and maintain positive relationships with international suppliers, ensuring timely deliveries, quality products, and effective communication.
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Procurement Experience: Demonstrated ability to generate accurate purchase orders aligned with demand and inventory levels. Experience collaborating with cross-functional teams to finalize purchase orders ensures seamless processes.
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Regulatory Compliance: Knowledge of relevant international trade and procurement regulations to ensure all transactions are in compliance with legal and industry standards.
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Effective Communication:Previous experience in communicating with suppliers for order confirmations, changes, and updates. Proven ability to inform internal stakeholders about procurement-related matters.
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Supplier Follow-up and Relationship Management: Demonstrated experience in maintaining regular communication with international suppliers to track order status. Prior engagement in addressing procurement issues or delays.
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Customs Compliance: Experience in managing customs clearance processes for international shipments and ensuring adherence to import/export regulations.
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Analytical Abilities: Capability to analyse market trends, supplier performance, and cost-saving opportunities in the international procurement landscape.
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Problem-Solving: Aptitude for identifying and resolving issues that may arise during the international procurement process, such as customs delays, quality control problems, or supplier disputes.
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Attention to Detail: Meticulousness in reviewing contracts, purchase orders, shipping documents, and invoices to prevent errors or discrepancies.
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Data Management: Proficiency in utilizing Microsoft Excel and other procurement tools to maintain accurate records, track orders, and generate reports related to international purchases.
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Cost Optimization:Dedication to seeking cost-saving opportunities in international procurement without compromising quality or compliance.
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Teamwork: Willingness to work closely with cross-functional teams, such as logistics, legal, and finance, to ensure seamless end-to-end international procurement processes.
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Adaptability: Eagerness to learn and adapt to new procurement strategies, technologies, and best practices in the field of international procurement.

Key deliverables of the role

PO Generations:

  • Generate purchase orders based on demand and inventory levels.
  • Ensure accuracy and completeness of PO details.
  • Collaborate with various departments to finalize purchase orders.

Updates:

  • Maintain accurate records of procurement activities.
  • Keep track of changes in delivery schedules, quantities, or specifications.

Notifications:

  • Communicate with suppliers regarding order confirmations, changes, and updates.
  • Inform internal stakeholders about procurementrelated matters.

Receipts (GRN/LCT - Goods Receipt Note/Landed Cost Tracking):

  • Coordinate with logistics and warehouse teams for smooth receipt of goods.
  • Verify received goods against purchase orders and resolve discrepancies.

Shipping/Transport Arrangement:

  • Coordinate shipping logistics with freight forwarders and carriers.
  • Ensure timely and costeffective transportation of goods.

Clearing:

  • Manage customs clearance processes for international shipments.
  • Ensure compliance with import/export regulations.

Transfers:

  • Facilitate the transfer of goods between different locations or departments.
  • Coordinate inventory movements effectively.

Intercompany POs Generation:

  • Generate purchase orders for transactions between different company entities.

Intercompany Receipts:

  • Manage the receipt and transfer of goods between company entities.

Stock Take / Local and International:

  • Coordinate and participate in regular physical inventory counts.
  • Update inventory records based on stocktaking results.
  • Safety Stock Management:
  • Monitor inventory levels to maintain an appropriate safety stock buffer.
  • Replenish inventory as needed to avoid shortages.

Price Changes:

  • Stay updated on price fluctuations and negotiate with suppliers for favorable terms.
  • Update systems with revised pricing information.

International Suppliers Follow-up and Monitoring:

  • Maintain regular communication with international suppliers to track order status.
  • Address any issues or delays in procurement processes.

Supplier Relationship Management:

  • Build and maintain positive relationships with suppliers.
  • Collaborate to improve supply chain efficiency and resolve issues.
  • Attending to other Procurement responsibilities as requested.

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