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Traffic Assistant

3 months ago

Cape Town, Western Cape, South Africa ninety9cents Full time
Our Cape Town office is looking for a traffic assistant to join our traffic department.

Role summary:

Assisting with the briefing of each job sent into the Agency through to the correct department.
Ensuring the timely delivery of each job within the correct scope and meeting of requirements per job brief.

Key duties and responsibilities:


The key duties and responsibilities listed below are a guideline only and are by no means comprehensive as the requirements of the position are fluid and flexibility in terms of responsibilities and duties is required.

Any additional requirements as permitted by law and fall within the scope of this position; its capabilities and the divisional range may be added from time to time at the discretion of the line manager and divisional head.


Core duties:

Job bags and open briefs
Accepting, reading and understanding of briefs that come into the system
Scheduling briefs to resources across all brands on the portfolio across various departments
Coordinating relevant creative teams (designer/art directors/copywriters/studio) in relation to briefs
Assist traffic director with weekly status meetings with creatives
Set up, coordinate and rounding up of staff for meetings and reviews (on time).
Records of reviews to be placed visibly on schedules.

Creative, production and strategy schedules to be kept up to date and schedules to be sent out 3 times a day as per traffic process.

Creating timelines for briefs to be assigned, actioned and completed. Checking with Traffic Director before communicating with various departments
Keeping track of timelines and deadlines to ensure that jobs are on-track to completion
Following-up on job briefs to ensure that briefs are being actioned and completed
Raising any foreseen issues with brief actioning with Traffic Director to ensure timely reassigning of briefs to additional or alternate resources

Conducting daily follow-ups with traffic director and team leads (creative directors; Deputy Creative Directors and Creative Group Heads) with regards to ensuring that all jobs are scheduled, and resources are assigned correctly.

All round traffic process of 99c adhered too.
Closing of completed job bags and debriefs.
Maintaining communication with all Agency stakeholders at all times to ensure the smooth running and actioning of open briefs in the system and to mitigate any foreseeable problems by reassigning jobs accordingly to available resources

Minimum relevant experience and skills/attributes required:
Matric/Grade 12
One-year traffic experience

Technical skills/knowledge:

Skills/Attributes and key competencies:

Team player with strong communication skills
Professional and calm demeanour
Good understanding of the operations of an Advertising Agency
Good understanding of the interaction between Traffic, Creative and the greater Agency
Highly organised with strong attention to detail and systematic way of working
Proven ability to manage timelines and projects from inception to completion
Self-motivated; self-disciplined; self-starter and efficient
Proactive; methodical and deadline-driven

Experience required:

Prior experience in a similar position in an agency environment required
Prior experience as a project manager highly advantageous
Strong administrative experience essential
Intermediate working knowledge of MS Excel, Outlook and Workbook
Proven ability to multi-task and manage multiple projects at the same time
Diligent, accurate and strong communication skills (both written and verbal)