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Project Administrator

3 months ago

Durban, KwaZulu-Natal, South Africa Expleo Full time

Overview:

PURPOSE OF THE POSITION


The purpose of this role is to oversee the administration needs of projects to support overall governance and effective performance management.

They are responsible for financial administration of invoices and orders, contract administration and travel bookings related to projects.

Responsibilities:

Day to day administration and support of multiple projects.

  • Taking and preparing Program and Project minutes and distribute timeously.
  • Prepare and distribute presentations.
  • Manage and arrange project correspondence.
  • Effective management and coordinating of travel bookings and meetings. Several travel
bookings will be required at once which require interaction with several role-players. Travel

bookings are time sensitive.

  • Tracking RAID items in the SPAR tool and preparing reports.
  • Assist with the monitoring and implementation of project methodologies.
  • Collate information required for invoicing. Liaise with service providers on receiving
invoicing and attending to queries.

  • Check costings and ensure that costs are kept within the budget allocation.
  • Setup of purchase orders and assist in maintenance of such throughout the project.
  • Ensure all contractors have up to date contracts of employment and are signed and kept for
record keeping.

  • Responsible for timely submission of weekly timesheets and ensure project allocation
and/or cost centre allocations are correct.

  • Update and track information of project activities
  • Update and maintain all documents required for project and maintain the document
repository.

  • Other ad hoc general administrative functions as required of role or by management

Qualifications:

  • Matric
  • Relevant tertiary qualification, preferably in Finance
  • At least 3 years' experience Project or Financial Administration experience
  • Understanding of projects is essential.
  • Proficient in MS Office with strong Excel skills