Creditors Clerk

2 weeks ago

Cape Town, Western Cape, South Africa Murray & Roberts Full time

Listing reference:
mr_001458
Listing status: Online-
Position summary

Industry:
Electricity, Energy & Water Supply

-
Job category:Energy and Power Engineering

Location:

Cape Town

-
Contract:Permanent
Remuneration:Market related
Introduction

  • The Creditors Clerk will be responsible for assisting the Finance Manager with ensuring all authorized payments are made accurately to creditors in order to meet the company's overall financial plans and strategies and ensuring that work is carried out in accordance with company policies, statutory requirements, prescribed protocols and procedures.
    Job description

Key Performance Indicators:

***- Invoice processing.

  • Payment processing.
  • Creditor payment forecast.
  • Reconciliation processing.
  • Query resolution.
  • Accruals identification.
  • Time management.
  • Records and document management.
  • Policies, procedures and standards compliance

Key Responsibilities:

***- Receive all invoices and statements from site, phone and follow up on any outstanding invoices and statements.

  • Ensure approved invoices, orders, delivery notes and printed GRN's are received from site timeously.
  • Process invoices and perform three way matching on JDE.
  • File all supplier invoices timeously on JDE.
  • Ensure invoices and credit notes are processes timeously.
  • Prepare monthly supplier reconciliations from supplier ledger to supplier statement to payment.
  • Present supplier reconciliations to Finance Manager/Accountant for review and approval.
  • Once reconciliation is approved, prepare payment on JDE and submit documentation to cash book clerk for payment.
  • Process all payments within deadlines.
  • Make a forecast of all creditor payments on a weekly basis and update the Projects and Finance Manager in order to ensure there are sufficient funds available to make the payment.
  • Review creditors' details on the banking system and identify creditors that need to be deleted or need limits changed.
  • Follow up on outstanding credit notes, invoices and statements.
  • Resolve any supplier queries within one week.
  • Escalate any dispute that cannot be resolved with the customer to the Finance Manager/Accountants.
  • Keep records of all correspondence with the customer.
  • Identify any invoices that where expected to be received by monthend.
  • Determine/ consider if these invoices need to be accrued for.
  • Discus possible accruals with the Finance Manager/Accountants.
  • Keep records of all company information confidential and ensure proper filing of documents using prescribed MRP filing systems.
  • Comply with all internal controls, policies and procedures.

Minimum requirements

Experience:

***- 2-3 years Creditors Clerk experience, preferably in a construction/ mining industry.

  • JDE experience is preferred.

Qualification:

***- Matric (Grade 12).

  • A Diploma/ Degree in Financial Accounting or Business Management.

Location:

**Cape Town - Strand

All appointments will be filled in line with our employment equity plan.

Disclaimer

  • The Recruiter may amend, delete or expire jobs at any time without notification.
  • Murray & Roberts reserves the right not to proceed with filling the position.

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