Finance and Admin Coordinator
2 weeks ago
Admin Coordinator in
Steelpoort/Lydenburg.
Fixed Term Admin Co-Ordinator (6 Months)
- Steelpoort/Lydenburg, Mpumalanga_
Job Type: 6 Month Fixed Term Contract
Job Summary
Requirements:
- 3 years supervisory experience
- 3 years accounts controlling experience (data capturing & invoicing)
- Ability to work overtime, as and when required
- Fully bilingual English and Afrikaans
- Excellent organisation skills
- Excellent oral and written communication skills
- Matric / Grade 1
- Customer service experience
- Able to work under pressure
- Ability to communicate at all levels
- Computer literacy: MS Office, Word, Excel, PowerPoint and Syspro
- National Senior Certificate / Matric
- Relevant tertiary qualification in finance or related is advantageous
- Minimum 3 years working experience in a similar role especially in Construction & Mining.
- Valid drivers license and own reliable transport.
- High proficiency in Microsoft Office is essential.
- Must be well presented and professional.
Responsibilities:
- Coordinating and controlling workflow relating to processing of sales for all sites in Steelpoort, by ensuring that the following is in place:
- Job card capturing.
- Customer quotations issued.
- Quotation packs submitted to client
- Outstanding orders and order numbers received.
- Confirming receipt of customer orders
- Processing invoices for payment.
- Distribution of documents to customers for approval and signoff.
- Follow up on outstanding documents.
- Ensure required documents are received back from customer and/or mine sites.
- Weekly control of cash sales and banking.
- Monthly control of petty cash recon and sign off.
- Monthly follow up on account payments in line with Finance Department feedback.
- Timeous escalation of problematic situations relating to customer accounts.
- Complete credit note authorizations when required;
- Ensure reinvoicing of credit note on receipt from Finance.
- Ensure proper measurement tools are in place and that corrective action is taken with respect to identified gaps in Admin processes.
- Provide service excellence to customers by ensuring that due dates are met, and orders are always correct
- Handling of all customer complaints relating to admin / accounts.
- Attend Customer Meetings as and when required.
- Obtain and maintain customer details, i.e., customer names, addresses and billing information.
- Ensuring Branch administration filing is kept up to date, ensure that all orders received are recorded.
- Keep customer files, specifications, and Bill of Materials up to date and in good order.
- Follow up on open purchase orders
- Monitor open sales order and dispatch note reports to reconcile with quotation process.
- Assisting with training employees on SYSPRO
- Print payslips for staff at site
- Handle queries related to staff salaries
- Calculation overtime
- Generate general and labour invoices and send to clients
- Collation and capture of staff leave forms onto company payroll system (ESS)
- Facilitate signing of new employee contracts and ensure that all onboarding documents are submitted to Payroll Manager timeously
- Excellent analytical skills
- Fluency in English
- Excellent report writing skills
- Planning and organizational skills
- Excellent communication skills
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