Receptionist - Pretoria-West

A leading company in the pharmaceutical sector is searching for a vibrant, motivated, and skilled Receptionist with exceptional communication abilities. The ideal candidate should possess solid proficiency in English and Afrikaans.

Purpose of the Role

You will serve as the initial point of contact for guests and callers, representing the company professionally and amiably. Your role will be pivotal in upholding an orderly and productive office setting.

Key Responsibilities

• Warmly greet and support visitors with professionalism.
• Handle incoming calls, direct them to the relevant personnel, and take messages as needed.
• Maintain a neat and inviting reception area.
• Offer administrative assistance to different departments, such as data entry, filing, and document preparation.
• Aid in coordinating meetings, appointments, and events.
• Update and manage records, databases, and filing systems.
• Participate in preparing and organizing reports and documents.
• Address inquiries via phone, email, or in-person, delivering information and aid.
• Create and review routine correspondence and emails.
• Supervise access to the premises, ensuring office safety and security.
• Issue visitor passes and keep track of visitor logs.
• Contribute to data management tasks including entry, retrieval, and organization.
• Juggle multiple tasks effectively and prioritize work efficiently.
• Adjust to shifting priorities and handle time-sensitive requests.

Requirements

• Matric qualification is required.
• Minimum of 2 years' experience as a receptionist or in administrative support roles.
• Proficient in English and Afrikaans languages.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Attention to detail and accuracy in all assignments.
• Capability to uphold confidentiality.
• Professional presentation and demeanor.