Current jobs related to Fleet Supervisor - Olifantsfontein, Gauteng - Greendoor logistics

The Operations Supervisor has the responsibility for providing reliable information on the circulation of trucks in and around the warehouses where we carry out our daily operations.

• Arranging and scheduling loads: local and south bound
• Assistance with following up on clearance delays: NB and SB
• Assistance with arranging of security for convoys: SB.
• Loading checks in warehouse
• Assistance with driver cash / fuel orders
• Handling driver queries

• Handling of client queries
• Checking of offloaded cargo NB
• PODs: Local, North, and South bound
• Checking of required documentation
• File creation using Goods Received Vouchers
• Handling and arranging COFs and license discs of trucks.
• Quotes for NB transportation

• Cost recovery
• Compiling list of all cash orders required for trucks.
• Sending South bound prealerts.
• Handing of tracking reports

• Driver briefing & dispatch.
• Completion of books for loads
• Supplying updated driver details to KAM'S for load bookings
• FMS capturing including empty legs.
• Tracking of vehicles/drivers en route and continuously follow up.
• Escalating of issues on route
• Ensure vehicles depart depot as planned daily.
• Driver briefing and dispatch.
• Driver documents for validity and expiry
• Passport
• License
• Hazchem
• Medical certificate
• Any other documents as is required based on driver nationality.
• Driver files (vehicle documents for validity and expiry)
• Vehicle / trailer license validity
• Cross border permits
• Carbon tax
• Freight manifest
• Loading instruction
• Consignment notes.
• Trip sheet
• To be signed off by FM/KAM before dispatch
• Tyre change slip
• Vehicle check sheet.
• Equipment sheet
• Driver detail and next of kin sheet
• Any other documents as is required for the trip as required.
• Fuel orders
• To be obtained from Fuel Manager
• Load docs
• Commercial invoice
• SAD 500
• Custom worksheet
• EDI
• Check load allocations in the VR and execute load requirements as planned.
• Confirm equipment requirements and ensure allocated to vehicle.
• Make sure equipment slip is handed to Equipment Manager for planning.
• Complete vehicle files before dispatch if possible
• Follow up on vehicles.
• Loading / Offloading
• Border transit
• En route
• In workshop
• Tracking of vehicles:
• Loading points
• Offloading points
• Dispatches
• In transit
• Yards and workshop
• Daily follow up on driver and vehicle en route
• Brief before departure
• Follow up drivers in transit.
• Instruct where required.
• Resolve all queries and issues.
• Calculate SI costs based on driver nationality.
• Report:
• Delays/Accidents/Breakdowns
• Update Magic Eye comments

• Monthly duties
• Driver allocations
• Monthly KM's spot checks when required.
• Daily FMS actions required:
• Loading
• Dispatched awaiting documents.
• Dispatched
• Arrived at offloading site.
• Offloaded
• Exception reports (Make sure you do changes in FMS if vehicle change)
• Breakdown
• Accident
• Vehicle/trailer change
• Load transshipment
• Workshop
• Exception reports (Make sure you give estimated time of when vehicle will be running)
• Breakdown
• Accident
• Vehicle/trailer change
• Load transshipment
• Driver on leave
• Customs stop.
• Documentation issue
• Route change
• Clearance delay
• BIVAC delay
• Loading

• Offloading delay
• COVID testing (when and where applicable)
• Workshop
• Standby / On Call
• Monitor all security groups until all units are at a safe destination.
• Monitor Driver groups for any incidents / accidents / breakdowns.
• Contacting of all Drivers pinging on Pulsit Vehicle Unit Tracking systems to ensure all is well and notifying accordingly.
• Assisting in resolving Fines / Overloads / Load shifts etc.
• Planning and implementing any operational requirements as necessary to continue the movement of vehicles.

• Good communication skills.
• Empathy and ability to work in a team.
• Display high levels of responsibility and accountability.
• Accuracy and strong orientation to details.
• Good judgment and strong profit orientation.
• Hard worker, with high levels of energy and selfmotivation.
• Results orientated with delivery capabilities and good time management skills.
• Excellent planning and organization skills.
• Decision making skills.

• Grade 12/ Matric
• Tertiary Qualifications will be advantageous.
• Minimum 3 years' experience, preferably in the Transport Sector
• Good understanding of Fleet System.

• Full Command of the English language, both written and spoken
• Knowledge and understanding of company business model and business needs.

• Olifantsfontein, Gauteng: Reliably commute