Secretary: Corporate Secretariat

1 week ago


Sandton, South Africa TalentCru Full time

Responsible for providing Secretarial and Administrative support to the Departments Head and the team to ensure an efficient running of the Department.
To assist Head and colleagues with support through planning and coordination of information in order to optimize workflow procedures in the Department.
To be the point of reference for all queries, requests or issues and be an integral part of the business unit.
QualificationÂ
Secretarial Diploma or relevant Certificate in Administration
ExperienceÂ
2 to 5 years proven Secretarial and Administration experience.
The following computer skills and knowledge of office software packages are essential:
MS Word; PowerPoint; Excel; Outlook
Knowledge of SAP will be an added advantage
Financial / Shareholder Returns
Process the departmentâ€TMs expenditure and / or invoices
Internal / Operational Processes
Provide secretarial support and general administrative function to the Head and team members, including transactions pipeline administration (SAP based)
Receive, direct and relay telephone messages and follow up with team members to ensure that it has been actioned
Provide general administration work including typing, reports, presentation slides, scheduling appointments and collating minutes
Arrange and manage meetings or events and supporting logistics
Assist in minutes taking and delivery of finalised document
Manage the Headâ€TMs diary
Maintain the general filing system and file all correspondence, as well as maintaining electronic filing on Docupedia and the SharePoint
Making travel arrangements and processing claims for the Head and team members (as required)
Facilitate maintenance of office equipment
Requisition of stationery
Facilitate the on boarding of new staff members joining the team
Maintain an updated contact list for the department
Provide administrative support in order to optimize workflow procedures in the office.
Customer Focus
Stakeholder Management
Provide professional secretarial support
Provide an efficient customer service to both internal and external customers
Learning, Leadership
People Growth
Manage own development to enhance own competencies
Participate in knowledge sharing in the team
TECHNICAL/FUNCTIONAL COMPETENCIES
Administration and telephone skills
Planning and organising skills
Attention to detail
Ability to liaise and engage with both internal and external clients
Customer service skills
Computer proficiency
Minutes taking skills
BEHAVIOURAL COMPETENCIES
Interpersonal skills
Good ethics, integrity and high level of professionalism
Confidentiality because of the nature of the work
Communication skills (both written and verbal)
Ability to multi task and thrive under work pressure



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