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Lease Auditor

2 weeks ago

Cape Town, Western Cape, South Africa MRI Software Full time R500 000 - R750 000 per year

Position Overview

The Lease Auditor will be responsible for auditing and reconciling financial and data considerations related to lease agreements, ensuring compliance with lease terms for investors (landlord's perspective), residential (estate managers perspective) and occupiers (tenant's perspective). The role requires a strong understanding of commercial &residential lease language, expense allocations, and financial analysis to support revenue assurance and savings for clients. This position will require collaboration with internal and external stakeholders, including landlords, legal teams, and third-party auditors. This role will also assist in administering all levels of Lease Administration and special projects as needed by management.

We understand the need to provide a flexible working environment partnered with team collaboration and socialisation. Therefore, we operate a hybrid working model with 3 days of working from home per week. This role is based in the Cape Town office.

Please note that this position will be supporting the UK region and therefore, working UK hours (10:00 - 18:30 SA time and until 19:30 during daylight saving)

Responsibilities

Data Audit & Validation

  • Validate & Reconcile lease data between internal records and clients' lease management software. Prioritise data accuracy and integrity across various lease components to support compliance, reporting, and variance identification, including but not limited to:

  • Conduct comprehensive validation of all lease data items against clients' lease management systems.

  • Verify the accuracy of lease clauses, options, and rent tables.
  • Cross-check key lease data points, including Lease Start and End dates, Space details, and Next Option Dates.
  • Ensure critical dates related to indexation and rent reviews are correctly recorded and aligned.
  • Identify discrepancies, document issues, and coordinate with relevant teams for resolution.
  • Maintain detailed audit reports of findings and reconciliation status.

Financial Audit & Reconciliation

  • Audit and reconcile all financial lease considerations, including but not limited to:

  • Service charges

  • Insurance recharges
  • Base rent
  • Turnover rent
  • Utilities
  • Deposits
  • Allowances
  • Conduct detailed analysis of expenses charged, whilst building out standardised checklists and variance worksheets to assess discrepancies.
  • Maintain detailed records of audits in progress, tracking status, client communications, outstanding matters, revenue leakage and cost savings.

Lease Compliance & Interpretation

  • Interpret commercial lease provisions related to the landlord's rights to pass through expenses to tenants, ensuring compliance with lease terms.
  • Apply key lease concepts, including proportionate shares, management and administrative fees, and caps.

Dispute Resolution & Communication

  • Engage with landlord representatives in a professional and sensitive manner to request supporting documentation for annual statements.
  • Troubleshoot and resolve disputes through careful lease language analysis and strategic discussions.

Reporting & Stakeholder Collaboration

  • Prepare and manage reports, including lease master audit savings and cost mitigation reports, for client review.
  • Collaborate with third-party auditors on lease audit projects as required.

Requirements:

  • Must be able to work during UK hours and South African public holidays (you will receive take UK bank holidays instead of SA bank holidays).

  • Must have 3-5 years' experience in a leasing/audit environment with strong knowledge of commercial lease agreements, including lease audit procedures and financial reconciliation.

  • Excellent understanding of lease expense allocations, service charges, and cost-sharing provisions.
  • Experience in analysing lease documents and applying relevant lease provisions to disputes.
  • Strong negotiation and dispute resolution skills with landlords and property managers.
  • Proficiency in financial analysis and reporting tools.
  • Excellent verbal and written communication skills.
  • Ability to work independently, manage multiple audits, and meet deadlines in a fast-paced environment.
  • Must be moderate to expert in MS Excel and MS Office in general (formulas, formatting, pivot tables, vlookups etc).
  • Experience working in an international leasing environment is desirable.

Preferred Experience

  • Previous experience in lease auditing, real estate finance, property management, or lease administration.
  • Familiarity with UK and European property regulations and lease structures. Note - the role also extends to reviewing leases from other regions as well.
  • Experience working with corporate clients and managing large property portfolios.
  • Qualified accountant.

We're obsessed with making this the best job you've ever had

We want our teams to love working here, so we've created some incredible perks for you to enjoy:

  • We want our staff to love working here, and so we've created a few unique perks such as office breakfasts, quarterly lunches and virtual social events. Additionally, we value your input in your employee experience and have employee-led groups such as our DEI committee, employee resource groups such as Women and Allies, and our Pride Event Group

  • Have confidence in your health with our offered Medical Aid Scheme.

  • Invest in our competitive Personal Pension plan and help set you up for your future.

  • Big on family? So are we Here at MRI Software we recognise that your family is important, and being able to spend quality time with your family as it grows is a wonderful experience. Therefore, the MRI Software Parental Leave benefit is designed to give you the opportunity to spend time with your new arrival(s).

  • Enjoy a fantastic work-life balance with 25 days of annual leave plus public Holidays, in addition to a bank of 16 hours of "Flex Time Off" to be used whenever and however you choose

  • Further your professional development with our Tuition Reimbursement Schemes

  • Enjoy the flexibility of working from anywhere in the world for two weeks out of the year

MRI continues to strive to amaze as a global industry leader in real estate software. Whether you are joining as a new pride member or bringing your expertise back, your talent is important to maintaining MRI's high client experience standard and continuing our growth in the PropTech space.

Amazing growth takes amazing employees. Are you up to the challenge?

As a global company, we believe diversity brings benefits for our people, customers and clients. This is why MRI Software is committed to being an inclusive employer, regardless of your ethnicity, religion, sexual orientation, gender identity, disability, age, military and veteran status. Diversity, Equality and Inclusion are values that are critical to our success; come and see for yourself.

About Us

From the day we opened our doors, MRI Software has built flexible, game-changing real estate software that powers thriving communities and helps make the world a better place to live, work and play. Fulfilling that mission is only possible because of one thing: exceptional people. People like you

Our people-first approach to PropTech is defining a new industry standard for client experiences that, quite frankly, can't be duplicated. Experiences that deliver real value every day. And we know those experiences begin with our people.

We believe MRI is more than just a workplace; it's a connected community of people who truly feel they belong. Whether we're investing in employee resource groups or providing tailored resources for each person to reach their full potential, we're passionate about creating a work environment that makes you excited to show up every single day.

At MRI, one of our core values is to strive to amaze. From the intelligent solutions we create to the culture we cultivate, that's our goal every day. Because that's what industry leaders do. Whether you're joining as a new Pride member or rejoining us after a short time away, your talent is vital to us, our partners and our clients.

Amazing growth requires amazing employees. Are you up to the challenge?

We know confidence gap and imposter syndrome can get in the way of meeting remarkable candidates, so please don't hesitate to apply. We'd love to hear from you

MRI is proud to be an inclusive employer. We welcome and celebrate diversity across all backgrounds, including ethnicity, religion, sexual orientation, gender identity, disability, age, military, veteran status and more.

We believe that Belonging is a direct result of Diversity, Equity, and Inclusion. Those values are woven into the fabric of who we are and are foundational to our continued success. Come and see for yourself