Bond Administrator

About the role

We are looking for a highly organised and detail-oriented Bond Administrator to join our dynamic team. In this role, you will play a key part in ensuring the accurate and efficient processing of bond transactions, maintaining full compliance with regulatory requirements, and supporting the business with essential costing data and documentation management.

This is an excellent opportunity for an analytical, proactive individual who enjoys working with financial data, interacting with internal and external stakeholders, and contributing to efficient financial and operational processes.

Key responsibilities

Transaction Processing

• Process buying, selling, and transferring of bonds for the company and its clients.
• Ensure all Bill of Entries (BOEs) for incoming and outgoing transactions are captured accurately and timeously.
• Assist the Cost Accountant in collecting and analysing costing data, including raw materials, labour, inventory, and other business activities.

Documentation & Record Management

• Maintain accurate records related to bond transactions, including bills of lading, import confirmations, supplier invoices, and client agreements.
• Process all DB Schenker transactions by capturing invoices into Microsoft D365.
• Assist with month-end close activities, such as ledger reconciliations, inventory processes, reviewing cost variances, and maintaining expense databases.
• Handle V.O.C. (Voucher of Correction) requests and reconcile bond register documents such as Voyages Received and APN (Advanced Payment Notification).

Client & Internal Communication

• Liaise with DB Schenker and various internal departments to ensure smooth execution of transactions.
• Confirm import documentation, resolve discrepancies, balance accounting records, and provide transaction status updates.

Compliance & Risk Management

• Ensure compliance with SARS, customs regulations, and internal company policies.
• Support audits, settlements of taxes and duties, and all related customs requirements.
• Assist in identifying and managing operational, compliance, and accuracy risks within the costing and bond processes.
• Stay informed about foreign exchange rates and maintain complete regulatory documentation.

Client Support

• Provide professional support to clients on bond transactions, account queries, and related services.
• Handle inquiries promptly while maintaining high service standards.

Minimum Requirements

• Diploma or Degree in Accounting, Finance, Supply Chain, or a related field.
• Experience in bond administration, customs processes, or cost accounting (advantageous).
• Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Proficiency in MS Office (especially Excel) and experience with Microsoft D365 (advantageous).
• Strong communication and organisational skills.
• Ability to work in a fast-paced environment and meet deadlines.