Administrator & Estate Assistant

22 hours ago

Somerset West, Western Cape, South Africa Amari Property Management PTY Ltd Full time R250 000 - R400 000 per year

Administrator & Estate Assistant

A leader in the property management industry is looking for a motivated and experienced Administrator & Estate Assistant to manage the daily operations of a small residential estate in Somerset West.

POSITION OVERVIEW

Front Desk & Resident Support

  • Manage the clubhouse front desk and assist residents or visitors with queries.
  • Provide general support and ensure professional communication with all residents and stakeholders.

Access Control

  • Maintain and update the estate's access control system.
  • Process access renewals and removals promptly.
  • Oversee contractor access to ensure security protocols are followed.

Administrative Duties

  • Perform data capturing and compile regular reports.
  • Take accurate minutes of meetings.

Service Provider Coordination

  • Hold weekly check-in meetings with service providers.
  • Monitor performance to ensure services are delivered according to agreements.

Insurance

  • Assist with insurance queries and facilitate claims when necessary.

Repairs & Maintenance

  • Coordinate and track repairs or maintenance of common areas and infrastructure.

Estate Inspections & Reporting

  • Conduct monthly estate inspections and compile reports for the Board of Trustees.
  • Prepare and present monthly estate reports.

Relationship Management

  • Build and maintain positive relationships with residents.
  • Handle resident concerns professionally, including conflict resolution or emergencies.

Meetings

  • Schedule, host, and attend Trustee and other estate-related meetings.

QUALIFICATIONS

  • A relevant administrative qualification is advantageous.

EXPERIENCE & SKILLS

  • Strong leadership, communication, and problem-solving skills.
  • Excellent organisational and administrative ability with keen attention to detail.
  • Proficiency in Microsoft Office and Google Workspace.
  • Strong customer service orientation and the ability to manage multiple priorities.
  • Excellent verbal and written communication skills (fully bilingual in English and Afrikaans).

Salary dependent on experience.

Must have own reliable transport and valid driver's license.

Position available 1 February 2026.

Job Type: Full-time

Work Location: In person

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