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facilities coordinator

2 weeks ago

Port Elizabeth, Eastern Cape, South Africa Advtech Full time R250 000 - R400 000 per year

Join Our Team at IIE Rosebank College

The Independent Institute of Education, Rosebank College, is part of the ADvTECH Group, Africa's leading private education provider. From our humble beginning in 1909, Rosebank College has grown to a student population of more than 30,000 students nationwide.

As we continue to expand and innovate, we invite passionate professionals to become part of our dynamic team. If you are driven by the desire to make a meaningful difference in students' lives and wish to contribute to an institution that values academic excellence, connection, and student success, we would love to hear from you.

Join us on our journey of shaping futures

Job Purpose:

To ensure the effective management, maintenance, and smooth operation of campus facilities by coordinating repairs, services, contractors, and space usage. The Facilities Coordinator supports a safe, functional, and compliant environment for staff, students, and visitors through proactive planning, issue resolution, and adherence to organizational standards.

Duties and Responsibilities:

  • Facilities Handyman Work
  • Oversee handyman schedules and attendance, reporting any absentees to the Facilities Coordinator.
  • Conduct regular inspections of the site and equipment, identifying maintenance needs.
  • Perform preventative maintenance and respond to logged maintenance tickets promptly.
  • Assess appliances like microwaves, refrigerators, stoves, and ovens for performance issues.
  • Support contractors and oversee professional repairs.
  • Always prioritize safety in all tasks.
  • Maintenance Stock Control
  • Keep track of tools and equipment, conducting regular toolbox inspections.
  • Report any loss, misuse, or theft immediately.
  • Advise on stock requirements to complete maintenance tasks.
  • Maintain accurate stock and inventory records.
  • Health & Safety
  • Ensure compliance with the Occupational Health and Safety (OHS) Act.
  • Conduct regular safety checks on equipment and signage.
  • Maintain detailed inspection records.
  • Support health, safety, and environmental initiatives on campus.
  • Event and Venue Set-Ups
  • Assist in setting up events, sometimes involving heavy lifting (always with assistance).
  • Return all furniture and equipment to original positions post-events.
  • Work with internal suppliers to meet event deadlines.
  • Office and Furniture Moves
  • Help relocate furniture, files, and equipment as needed.
  • Carry out small repairs like replacing pin boards, whiteboards, and frames.
  • Administration
  • Capture facility and maintenance activities on the in-house system.
  • Compile reports for management.
  • Supervise junior staff and assist external contractors when needed.
  • General Campus Care
  • Perform regular inspections of buildings and surrounding areas.
  • Maintain records of furniture and equipment in need of repair.
  • Keep all work areas clean and organized according to OHS standards.
  • Secure tools and materials after use.

Requirements:

  • Matric certificate (essential)
  • Minimum of 2 years' experience in facilities, building maintenance and/or project management.
  • Proven track record in managing contractors, budgets and compliance.
  • Health & Safety certification/experience would be highly advantageous.
  • Hands-on, technically minded individual with practical knowledge and experience
  • Background in construction, building maintenance, carpentry etc. is highly advantageous.

Key Competencies:

  • Ability to manage time effectively.
  • Attention to detail.
  • Customer service orientated.
  • Ability to effectively cope with change.
  • Deadline-orientated and can work well under pressure.
  • Be able to work in a team environment.
  • Effective communication skills

Rosebank College is an equal opportunities employer however preference will be given to EE and South African candidates.