Personal Assistant

9 hours ago

Queenswood Pretoria South Africa Zealhr Full time R250 000 - R500 000 per year

Job Description

Personal Assistant

Location: Queenswood, Pretoria

Salary: up to R30 000 per month

Job Purpose:

We are seeking a highly organised, proactive, and detail-oriented Personal Assistant to provide comprehensive support to a senior executive. The ideal candidate must be able to manage a dynamic schedule, handle travel coordination (both local and international), act as a professional liaison and communication gatekeeper, and provide seamless administrative and project support while maintaining strict confidentiality.

Key Responsibilities:

1. Diary & Schedule Management

Manage a constantly changing diary with attention to balance and efficiency.When travel is required ensure sufficient travel time between appointments.Prepare all necessary documentation and materials for meetings in advance.

2. Travel Coordination

Domestic Travel: Book flight tickets, arrange car rentals, transfers, and accommodation. Check-in 24 hours prior to departure.International Travel: Oversee and coordinate visa and permit applications. Book flights (including online check-in), accommodation, transfers, and car rentals. Create and manage travel itineraries and be able to adapt travel plans quickly and efficiently.

3. Communication Gatekeeper & Liaison

Screen and manage incoming emails and messages.Respond where appropriate and escalate or delegate as needed.Prioritise communication and ensure timely follow-ups.Maintain professional and clear communication with internal and external stakeholders.

4. Project Support

Assist with project planning and implementation.Track progress and ensure project milestones and deadlines are met.

5. General Administration

Arrange for payment and allocate traffic fines correctly.Type reports, minutes of meetings and agendas (including board and management meetings).Answering of phones, scanning and record keeping of documents ensuring filing is up to date.Set up reminders for employee birthdays and long service etc.

6. Intercompany Coordination

Liaise with departments and teams across the company group to ensure clear communication & instruction from the CEO.

7. Personal Administration

Assist with personal tasks such as making doctor's appointments, booking vehicle services, picking up prescriptions, and purchasing and wrapping gifts etc.

8. Event Coordination

Assist in organising workshops, company functions, product launches, congresses, and other events when needed.Manage logistics, invitations, catering, and on-the-day coordination.

9. Hosting Duties

Welcome and receive visitors.Serve refreshments and arrange meals as needed.Make arrangements for international guests like booking of airport transfers, booking of accommodation, booking of excursions etc.

Key Competencies & Requirements:

Proactive Problem Solver: Able to anticipate needs and respond quickly to changing circumstances.Assertive and Confident: Able to communicate clearly, ask the right questions, and take initiative.Exceptional Attention to Detail: Able to identify small errors or issues others might overlook.Strong Follow-Up and Feedback Skills: Communicates progress regularly and ensures tasks are completed on time.Highly Organized: Able to manage multiple priorities with precision and calm.Professional Discretion: Maintains strict confidentiality at all times.Excellent Communication Skills: Both written and verbal (Afrikaans & English).Flexible & Adaptable: Able to manage last-minute changes and urgent requests efficiently.Advanced Computer Literacy: Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint).Clear criminal record.

Minimum Qualifications & Experience:

Proven experience as a Personal Assistant or Executive Assistant.Experience with both domestic and international travel coordination.Experience in coordinating events and working across multiple teams is advantageous.Have an eye for detail.Own transport and valid driver's licenseFluent in both English and Afrikaans

Should you meet the above requirements, kindly email your updated CV to with the name of the position as your reference.  You can also apply directly through the job portal.

Should you not receive a response from us within 2 weeks of your application, kindly consider your application unsuccessful.



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