Buyer - POS

Our client, a leading player in the print, branding and large-scale production industry,
is seeking a skilled
Buyer
to join their dynamic team. This exciting environment is known for innovation, fast-paced operations, and delivering high-quality products to major brands across the country. They are looking for someone who is proactive, detail-driven, and ready to add value from day one.

The Buyer will be responsible for sourcing, negotiating, and purchasing high-quality materials, products, and services. The role includes managing supplier relationships, driving cost efficiencies, processing requisitions, and ensuring the smooth flow of stock and materials into production. This position works closely with inventory, production, sales, and management teams to maintain optimal supply chain performance.

KEY RESPONSIBILITIES

Procurement

• Develop an in-depth understanding of product requirements and build a strong supplier base aligned to production and sales needs.

• Achieve cost reductions across assigned commodities in line with procurement KPIs.

• Oversee material replenishment planning and ensure consistent stock availability.

• Collaborate with Production to review product listings and ensure specifications meet required standards.

• Identify and engage with accredited suppliers (BEE, FSC, ISO, etc.) to support compliance and quality objectives.

• Source services from approved vendors while identifying alternative suppliers when required to meet deadlines or resolve quality issues.

• Select suppliers based on cost, quality, delivery performance, payment terms, and strategic value.

• Make procurement decisions using historic consumption data and forecasting insights from Sales, Estimation, and Production.

• Conduct negotiations that balance price, service, and quality.

• Review open purchase orders weekly and follow up accordingly.

• Manage cancellations of purchase orders where non-delivery is confirmed after all avenues have been explored.

• Run daily delivery status checks, manage risks, and communicate delays to stakeholders by 10h00.

• Ensure suppliers adhere to delivery timelines, with proactive follow-ups on expected delivery days.

Stock Management

• Work closely with the Inventory Team to ensure 100% stock accuracy on the BC system.

• Prepare weekly and monthly consumption reports to maintain efficient stock levels.

• Analyse stock holdings to support Just-In-Time processes and provide suppliers with forecasts where applicable.

• Monitor slow-moving stock and report insights to Estimation and Management.

• Release purchase orders for approval and ensure timely submission for receipting.

• Manage the full stock return process, from identifying quality issues to securing credit notes within one week of returns.

Reporting & Compliance

• Provide detailed monthly savings reports comparing system cost prices with actual achieved costs.

• Submit monthly procurement achievements and performance updates to the Procurement Team Lead.

• Update and maintain BEE certificates and supplier spend analyses on the central shared system.

REQUIRED COMPETENCIES

Knowledge & Skills

• Strong understanding of operational departments and supply chain processes.

• Advanced working knowledge of
  Business Central (BC)
  .

• Experience in demand forecasting and trend analysis.

• Excellent computer literacy with
  advanced MS Excel
  skills.

• Relevant qualification in Procurement or Supply Chain (advantageous).