Admin Controller

1 week ago

Cape Town, Western Cape, South Africa Belgotex Floorcoverings (Pty) Ltd. Full time R250 000 - R400 000 per year

Are you highly organized, detail-oriented, and passionate about ensuring smooth administrative operations? BWise is looking for an Admin Controller to manage and streamline key processes, maintain accurate records, and support efficient business workflows.

Purpose of this role:

The Admin Controller Support role assists the Depot Manager with day-to-day operational, administrative, and coordination activities. This position ensures that transport operations run efficiently by maintaining accurate documentation, assisting with route planning, coordinating vehicle and driver activities, and supporting OTIF (On Time In Full) performance and compliance processes across all depots.

Key Responsibilities:

  1. Maintain all transport and fleet documentation, including trip sheets, PODs, compliance files, driver checklists, and vehicle records.

  2. Support route planning and daily operational coordination by monitoring vehicle movements and liaising with drivers, depots, and long-haul 3PL partners.

  3. Manage data accuracy and reporting, including fleet dashboards, fuel and toll reconciliations, and weekly operational performance summaries.

  4. Ensure compliance with driver and vehicle requirements, supporting safety standards, audits, certifications, and coordination of training and briefings.

  5. Communicate proactively with internal teams, 3PLs, and customers to provide delivery updates and maintain efficient, uninterrupted operational flow.

  6. National Senior Certificate (Grade 12) – required.

  7. Certificate or Diploma in Logistics, Supply Chain, or Business Administration – advantageous.
  8. Minimum 2 years' experience in a logistics, transport, or fleet administration role.
  9. Exposure to fleet tracking systems and transport documentation management.
  10. Knowledge of OTIF, fuel efficiency, and transport cost metrics.
  11. Valid driver's license preferred.
  12. Excellent organizational, administrative, and time-management skills.
  13. Strong communication and coordination abilities.
  14. Sound knowledge of transport documentation and compliance requirements.
  15. Proficient in Microsoft Excel, Word, and logistics software systems.
  16. High attention to detail with strong data accuracy.
  17. Ability to multitask and perform under pressure in a dynamic logistics environment.
  18. Problem-solving mindset and proactive approach to resolving operational issues.

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