Current jobs related to Receptionist - Johannesburg, Gauteng - Trafigura

  • Receptionist

    2 weeks ago

    Johannesburg, Gauteng, South Africa Tsebo Solutions Group Full time R18 000 - R240 000 per year

    About UsTsebo Facilities Solutions is looking for a Receptionist toEnsure that the service deliverables executed is of the highest degree of Workplace Management quality, ensuring all necessary documented controls are instituted, communicated and maintained.Provide the front Office role for the Client to all Client and their guests/visitors, whilst...

  • Receptionist

    6 days ago

    Johannesburg, Gauteng, South Africa YOMI SUPPLY CHAIN Full time R72 000 - R96 000 per year

    eceptionist – Kempton parkLocation: kempton park Type: Permanent | Full-time StartSalary: R6,000 – R8,000/month (Negotiable, based on experience)Role OverviewWe are seeking a friendly and well-organized Receptionist to join our team. The ideal candidate will have previous experience in a front-desk role and a professional, service-oriented attitude.Key...

  • Receptionist

    1 week ago

    Johannesburg, Gauteng, South Africa Netsurit Full time R72 000 - R144 000 per year

    About the job Receptionist Receptionist Location: Johannesburg, South AfricaDepartment: People & CultureReports to: HR ManagerCompensation: R6k to R12k depending on experienceAbout NetsuritNetsurit is a global Microsoft Partner and award-winning Managed Services and Cloud Solutions provider. Our purpose is simple yet powerful Supporting the Dreams of the...

  • Spa Receptionist

    2 weeks ago

    Johannesburg, Gauteng, South Africa The Houghton Hotel, Spa, Wellness and Golf Full time R150 000 - R250 000 per year

    We are seeking a professional, well-presentedSpa Receptionistto be the welcoming face of our Spa. The ideal candidate will embody grace, efficiency, and an unwavering commitment to guest satisfaction.Key ResponsibilitiesWarmly welcome guests and create a serene, professional atmosphere.Handle all spa reservations efficiently (telephone, email, and...

  • Senior Receptionist

    2 weeks ago

    Johannesburg, Gauteng, South Africa Tsebo Solutions Group Full time R90 000 - R120 000 per year

    About UsTsebo Facilities Solutions is looking for a Senior Receptionist to ensure that the delivery service is of the highest degree of Workplace Management quality, ensuring all necessary documented controls are instituted, communicated and maintained.Provide the front Office role for the Client to all Client Enterprise guests/visitors, whilst proactively...

  • Receptionist

    2 weeks ago

    Johannesburg, Gauteng, South Africa ANGOR Property Specialists Full time R120 000 - R180 000 per year

    Job Opportunity: ReceptionistLocation: The Campus, Bryanston, Johannesburg & Working remotely on non-office days – must have reliable back-up electricity and internetPosition Type: Full-timeSalary: R12 000 – R Cost to Company )Benefits: Pension fundSouth African Citizens OnlyAre you the kind of person who lights up a room the moment someone walks...

  • Receptionist

    4 days ago

    Johannesburg, Gauteng, South Africa Netsurit Full time R6 000 - R12 000 per year

    Receptionist Location: Johannesburg, South AfricaDepartment: People & CultureReports to: HR ManagerCompensation: R6k to R12k depending on experienceAbout NetsuritNetsurit is a global Microsoft Partner and award-winning Managed Services and Cloud Solutions provider. Our purpose is simple yet powerful Supporting the Dreams of the Doers.We empower...

  • Receptionist

    2 hours ago

    Johannesburg, Gauteng, South Africa FirstRand Full time R120 000 - R180 000 per year

    Job DescriptionAttend to visitors and deal with inquiries on the phone and walk inHello, Future ReceptionistWelcome to FNB, the home of the #changeables. We design for the shapeshifters and deliver products and services that make us incredibly proud of people that make it happen.As part of our talent team, you will be surrounded by unique talents, diverse...

  • Virtual Receptionist

    6 days ago

    Johannesburg, Gauteng, South Africa InsideOut Full time R120 000 - R240 000 per year

    IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.Job Title: Virtual Receptionist / Appointment Setter [$1000/month]Location:Remote (Work From Home)Schedule:Monday to Friday, 8:00 AM – 5:00 PM PST (Los Angeles)Hours:9-hour shift...

  • Virtual Receptionist

    4 days ago

    Johannesburg, Gauteng, South Africa Inside Out Full time R120 000 - R240 000 per year

    ** IMPORTANT ** WATCH THIS QUICK LOOM VIDEO ON HOW TO GET HIRED:C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.Job Title: Virtual Receptionist / Appointment Setter [$1000/month]Location: Remote (Work From Home)Schedule: Monday to Friday, 8:00 AM – 5:00 PM PST (Los Angeles)Hours: 9-hour...

Receptionist

2 weeks ago

Johannesburg, Gauteng, South Africa Trafigura Full time R80 000 - R120 000 per year
Main Purpose:The Receptionist is responsible for providing secretarial, clerical and administrative support to Trafigura and its subsidiaries, in order to ensure effective and efficient service.Knowledge Skills and Abilities, Key Responsibilities:

SKILLS and COMPETENCIES

  • MS Office Suite
  • Knowledge of equipment, materials and suppliers used in facilities management.
  • Proven experience as a Concierge
  • Familiarity with hospitality industry standards
  • Proficiency in English; knowledge of additional languages is a plus
  • Computer literacy
  • A customer-oriented and professional attitude
  • An outgoing personality
  • Outstanding communication abilities
  • Excellent organizational and time-management skills
  • Hospitality and customer centric focus.
  • Emotional Intelligence: ability to work with colleagues who have different ways of behaving and interacting.
  • Resilience: ability to cope with setbacks.
  • Ability to work unsupervised.

ESSENTIAL DUTIES

Switchboard Duties

  • Answering telephone calls promptly and efficiently
  • Screening and directing of calls
  • Assist staff with outbound and international calls
  • Recording of messages correctly and forward timeously
  • Make a good first impression
  • Provide efficient trafficking of calls
  • Obtaining accurate information to forward calls efficiently
  • Maintaining office morale and good telephone etiquette.

Booking of Boardrooms

  • Schedule meetings in relevant boardrooms as per employee requirements
  • Send out calendar invitations to the relevant participants
  • Coordinate with tea ladies, for the preparation of meeting rooms as specified by the employee
  • Set up of Boardrooms for Management Meetings
  • Setting up of meeting rooms as per employee requirements i.e. desk pads, notepads, mints, chocolates, coasters, glasses, refreshments.

Booking of Video Conferences

  • Schedule Video Conferences in the available Video Conference meeting rooms
  • Liaise with the relevant countries in which the Video Conference will take place
  • Scheduling Video Conferences on TMS System
  • Issuing of Video Conference confirmations

Guest Relations

  • Greet visitors in a friendly and professional manner
  • Organizing of refreshments as per customer requirements
  • Directing visitors to appropriate contact and ensuring that guests are collected from reception
  • Clean and tidy reception area during office hours
  • Adhere to access control arrangements

Incoming and Outgoing Mail

  • Receive sort and route mail, documents and deliveries
  • Monitoring of incoming and outgoing couriers
  • Liaison with courier companies

Additional Administrative duties for Fadi, Patricio, Tendai and Mohammed (CEO, COO, CFO, GM)

  • PCR tests
  • Company secretarial (Signatories)
  • Visas
  • LOI's
  • LOE's
  • Correspondence and phone calls
  • Managing diaries and appointments
  • Travel arrangements (Flights, accommodations and transfers)
  • Printing and binding for regional meetings
  • Planning of quarterly regional meetings
  • Organising events and conferences
  • Reminding the exec of important tasks and deadlines
  • Assisting with compiling reports/PowerPoints etc
  • Offering support and assistance

Operational Delivery
Review visitor and client arrivals for the day

  • Attend to special arrival and meeting room requirements
  • Provide information about amenities, area and venues
  • Anticipate client needs and build rapport with clients
  • Offer assistance with certain tasks (e.g. confirming travel arrangements, taking messages, restaurant reservations, etc)
  • Offer assistance with meeting room technical requirements.
  • Report client feedback to the Helpdesk and revert to clients and visitors with resolution
  • Escalate unresolved complaints to the Manager when necessary
  • Report any building maintenance to the TFS call centre daily.
  • Ensure compliance with health and quality standards
  • Ensure all meeting rooms are set up as required by the client.
  • Conduct daily inspections to ensure that all chairs are in place, meeting room is clean and cables are tidy.
  • Test AC and VC equipment prior to use.
  • Ensure that all white boards are cleaned, white board markers are working well and that an eraser is available.
  • Sign AMX panels in and out as and when required.
  • Ensure that rooms are cleared and tidied after each meeting.
  • Ensure that tables are cleared and chairs are aligned after each meeting.
  • Report over flowing dustbins and cleaning issues to the cleaning team on duty in your area.
  • Report and hand in any lost property found in meeting rooms to security.
Key Relationships and Department Overview:

Internal - all employees

External: Trafigura; Puma; Impala guests