Reporting Administrator

5 days ago


Consort Mine Rd South Africa SGS Full time R200 000 - R300 000 per year
Company Description

We are SGS – the world's leading testing, inspection and certification company. We are recognized as the global benchmark for quality and integrity. Our 89,000 employees operate a network of 2,600 offices and laboratories, working together to enable a better, safer and more interconnected world.

Job Description

To assist the Laboratory Administrator in effectively overseeing the administrative functions of the division as well as maintaining customer communication.

  • Maintaining the LIMS system.
  • Complies and conforms to the laboratory quality management system (ISO17025 and SANAS)
  • Adhere to all quality and safety requirements of the SGS management system.
  • Perform any other reasonable tasks as assigned by direct line manager.
  • Printing and e-mailing of test reports.
  • Invoicing completed work as per agreed rates.
  • Assist department with general administrative tasks (filing, copying, creating customized reporting templates, reconciliations, updating spreadsheets)
  • Assist department with maintaining a status of outstanding work as well as following up with the lab regarding expected reporting dates.
  • Assist Section Manger with contract review and issues of proposals.
  • Assist with and co-ordinate customer enquiries/queries.
  • Assist in the monthly stock counts within the department.
  • Assist with monthly payroll duties.
Qualifications

Education:

  • Matric.

Experience:

  • Minimum 2 years' experience in an administrative position
  • Laboratory background would be an advantage.
  • Chemistry related qualification would be an advantage.
Additional Information
  • Shall adhere to all Health, Safety and Environmental requirements of the SGS OI Management System, country legislation, Rules for Life, local legal requirements and laws.
  • Shall comply and conform to the QHSE, Global and country policies of SGS.
  • Participate and form part of Operational Integrity projects and campaigns.
  • Shall report Health, Safety and Environmental hazards, incidents/accidents and near misses to the Supervisor/SHE Representative/Location Manager/OI Site Coordinator.
  • Apply Check status process and use the Stop Work Authority whenever the control of risks is not clearly established and understood.
  • Observe and report any faulty/nonfunctioning apparatus or equipment and or deviations from process/protocols/procedures/work instructions to the Supervisor/Location Manager.
  • Assist in investigations.
  • Ensure that all proper procedures/Working instructions, etc. are followed.
  • Assist with training of employee/s where required.
  • Perform and ensure good housekeeping practices are always maintained in all work areas.
  • Participate and adhere to all HSE Procedures/Working instructions, Integrity, Safe Talks, Toolbox talks, etc. training.
  • Perform any other reasonable tasks as assigned by direct line manager Maintain a clean working environment.


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