Admin Officer

2 weeks ago

Kempton Park, Gauteng, South Africa SAA Technical Full time R180 000 - R250 000 per year
Job Purpose

To capture data, update technical documentation, perform general office administration and provide administration and an overall admin support function to the Senior Manager as well as all the other employees in the Department. Ordering and replenishments of aircraft spares, tools and equipment's for Regional Line stations. Ensure Duty travel and service p service providers are paid

Principal Accountabilities

Perform various secretarial duties for the Manager and his team, provision and distribution of correspondence to relevant personnel.

Raise expense authorizations for regular services. (contracted MRO)

Compiling of department's time sheets and dispatching to HR including leave forms and sick notes, acting.

Compile and consolidate the station billing and expenses for finance

Raise and coordinate the completion of Admin 6.

Provide administrative support to Manager during Audits, budgeting period and other special projects.

Capture and compile AMOS Reports.

Control and monitor the department's training needs.

Prepare, coordinate and follow-up on duty travel.

Reception of visitors (internal and external) and provision of refreshments at own discretion or on request of the Manager.

Minutes of meetings and distribution thereof.

Order, control and collect stationary.

General Staff's administration functions

Co-ordinate medical examinations for the staff of the Department.

Compile, provide and distribution of all regulatory activities (OHS; SMS; QA etc)

Administrative functions for all staff permit.

Update of Quality Work Instructions Manual (QWIM) and attend to queries from staff where necessary.

AMOS ordering of spares for Regional Line Stations.

Update inventories register and Amos inventory.

Monitor and replenishment of Shelf lift Timex, US spares from Over boarder Line stations.

Tracking of shipment and updating of Amos.

Control availability and Serviceability of aircraft spares at Over boarder Line Stations.

Make travel arrangements for AOG's and 3RD Party work.

Ensure Billing of all Third-Party Travel related costs.

Assist staff with IT related queries

Handle customer / service providers queries relating to invoicing.

Negotiate compatible rates with hotels

Ordering and monitoring of staff's uniform and PPE.

Monitoring of station's Assets registers.

Arrange Collection / Pick-ups and shipping of Mail / Laptops / electronic for all line stations.

Overtime reports

Qualifications & Experience

4 years experience - Office Administration essential

Grade 12 equivalent

One year Administrative experience or a secretarial diploma or equivalent

PC Literate

Valid unendorsed drivers licence Code B

Knowledge and Skills

Basic financial skills - Intermediate

Good knowledge of AMOS - Advantageous

Good knowledge of SAAT policies and procedures - Advantageous

Comprehensive knowledge of MS Office package - Advanced

High level of communication (written and verbal) - Advanced

Be competent in MS Office package and internet usage - Advanced

Time management - Advanced

Good Knowledge of SAAT - Advantageous

Interpersonal skills - Advanced

Must have typing skills of 35 words per minute - Advanced

Good Telephone etiquette - Advanced

Good planning and organizing skills - Intermediate

Attributes

Maintain high level of confidentiality

Effective communication and negotiation skills

Analytical Thinking

Conceptual Thinking

Achievement Orientation

Initiative

Organisational Awareness

Impact and Influence

Teamwork and Cooperation

Customer Service Orientation

Integrity

Additional Information

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