Jnr HR Assistant

Location:
Milnerton, Western Cape

About Us

Fresh Solutions Western Cape is a leading supplier of premium fresh produce to the hospitality, retail, and export markets. With a strong farm-to-table philosophy, we pride ourselves on delivering high-quality, hand-selected fruit and vegetables daily — ensuring freshness, consistency, and service excellence across every order.

Our team is built on values of integrity, teamwork, and accountability, with a shared commitment to innovation and growth in the fresh produce industry. At Fresh Solutions, we don't just supply produce —
we make freshness our signature.

Position Purpose

The
Junior HR, OHS & Brand Administrator
provides comprehensive administrative support across
Human Resources
,
Occupational Health & Safety (OHS) &
Time & Attendance.

This role ensures smooth coordination of HR and OHS systems, supports the HR Manager with compliance and communication initiatives, and helps maintain the company's professional and engaging brand identity.

The position also includes
front-facing reception responsibilities
such as welcoming visitors, assisting with interviews, and coordinating refreshments for internal meetings and company functions.

Key Responsibilities
Human Resources Administration

• Maintain accurate and up-to-date employee records (digital and hard copy).
• Ensure hard copy files mirror digital records in shared folders.
• Support recruitment, onboarding, and termination processes through document management.
• Assist with appointment packs, contract signing, and related documentation.
• Schedule interviews, print CVs, welcome candidates, and prepare meeting areas.
• Handle all employee data confidentially and in line with HR protocols.
• Prepare and update employee data for PayCheck and Elite systems.
• Notify PayCheck of new appointments and dismissals.
• Assist employees and managers with HR queries while maintaining professionalism.
• Support HR projects, audits, and compliance documentation.
• Maintain HR and IR process flows as implemented by the HR Manager.

Time & Attendance Administration

• Maintain data accuracy in the ERS system.
• Verify timesheets, absenteeism, leave, overtime, and tardiness daily.
• Work with Payroll and HR to ensure transparent communication and accuracy.
• Register new employees on the ERS fingerprint clock-in system.
• Liaise with ERS consultants to optimise the system.
• Submit daily, bi-weekly, and monthly attendance reports for HR sign-off.

Occupational Health & Safety (OHS)

• Support OHS inspections, safety audits, and documentation filing.
• Maintain the OHS file and ensure all forms, checklists, and reports are current.
• Coordinate safety initiatives and training with LabourNet and the HR Manager.
• Keep records of safety-related training and renewals.
• Manage PPE stock, first aid kits, and fire safety equipment.
• Assist with COID and IOD claim administration.
• Promote safety awareness through communication boards and campaigns.
• Maintain forklift licence renewals and arrange training with suppliers.
• Track attendance and certificates for all safety training sessions.

Branding, Communication & Events

• Maintain a consistent brand across internal and external communication.
• Assist with scheduling and publishing approved social media content.
• Keep noticeboards, digital screens, and signage current and on-brand.
• Coordinate logistics for company events, celebrations, and awareness campaigns.
• Capture and share event content for internal and social media use.
• Manage branded materials such as uniforms, stationery, and décor.

Reception & Hospitality Support

• Welcome and assist visitors, suppliers, and interview candidates.
• Maintain professional presentation of the reception, boardroom, and communal areas.
• Coordinate hospitality for meetings, training sessions, and internal events.
• Assist with refreshments, catering, and setup for interviews and company functions.

Administrative & Cross-Functional Support

• Maintain centralised filing systems (digital and physical).
• Provide general administrative support across HR, Payroll, OHS, and Branding.
• Liaise with service providers and internal departments for admin consistency.
• Participate in HR/OHS meetings and assist with departmental reporting.

Requirements & Skills

• Matric (Grade 12) essential; tertiary diploma in HR or related field advantageous.
• 1–3 years' experience in an administrative or HR support role.
• Strong computer literacy (MS Office, ERS, PayCheck, or similar systems).
• Excellent organisational skills and attention to detail.
• Strong interpersonal and communication abilities.
• Ability to multitask and manage time effectively in a fast-paced environment.
• Professional, friendly, and service-oriented approach.

Why Join Us?

At Fresh Solutions, you'll be part of a passionate team that values growth, integrity, and fresh thinking. You'll gain hands-on exposure to HR, OHS, and branding in a supportive environment that encourages initiative and creativity.