Logistics Administrator

15 hours ago

Mthatha, Eastern Cape, South Africa Level-Up Full time R30 000 - R60 000 per year


Job Description:

The Logistics Coordinator is responsible for managing logistics-related administration and supporting daily operational activities. The role ensures efficient coordination of transport, documentation, scheduling, and office administration to keep day-to-day operations running smoothly. This position requires a mature, organised individual with strong administrative capability and solid experience in logistics or operations support.

Key Responsibilities

Logistics Administration

  • Coordinate daily transport and delivery schedules.
  • Capture and maintain logistics records, trip sheets, load documentation, PODs, and mileage.
  • Track fleet movements and ensure accurate, timely updates.
  • Liaise with drivers, site supervisors, and operational teams to resolve logistical issues.
  • Ensure compliance with company logistics procedures and documentation standards.

Operational Coordination

  • Support operational staff with scheduling, dispatch planning, and communication.
  • Follow up on deliveries, delays, and operational bottlenecks.
  • Assist in monitoring vehicle availability, downtime, and maintenance schedules.
  • Help maintain smooth workflow between logistics, operations, and administration.

General Office Administration

  • Handle office filing, correspondence, scanning, printing, and document management.
  • Manage data capturing and maintain spreadsheets, registers, and reports.
  • Assist with stock control of office supplies and operational consumables.
  • Provide day-to-day administrative support to the site manager and operations team.

Communication & Coordination

  • Maintain professional communication with internal teams, drivers, customers, and suppliers.
  • Ensure accurate relaying of operational updates.
  • Record and escalate operational issues promptly where needed.

Required Skills & Competencies

  • Strong organisational and multitasking abilities.
  • Good computer literacy, especially with Excel, email, and basic data systems.
  • Ability to work under pressure and handle multiple deadlines.
  • Solid communication skills and professional telephone etiquette.
  • High attention to detail and accuracy in documentation.
  • Reliable, punctual, and consistent in routine tasks.

Experience Requirements

  • Minimum years experience in logistics coordination, transport admin, or general operations administration.
  • Experience working in a fast-paced operational environment.
  • Exposure to fleet coordination or dispatch processes is advantageous.
  • Experience creating, maintaining, and filing operational documentation.

Qualifications

  • Grade Matric) required.
  • Logistics, transport, or admin certificates (advantageous).
  • Familiarity with logistics systems or dispatch software is beneficial.


Required Skills:

Logistics


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