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Secretary I/II
2 weeks ago
Duties and responsibilities
- Preparing and drafting of schedules, standard affidavits, standard agreements, etc.
- Attending to e-commerce platform monitoring and preparing monthly reports to clients.
- Identifying possible online investigations targets.
- Maintaining training schedules.
- Preparing law enforcement training invites, reminders and post training reports to clients,
- Preparing simple letters of demand.
- Maintaining records on Patricia system.
- Dealing with urgent matters promptly and efficiently and ensuring that all urgent tasks are completed on time.
- Dealing skillfully with difficult and advanced telephone enquiries.
- Prepare draft precedent affidavits for submission to SAPS/ SARS and other law enforcement bodies.
- Assist with invoicing and billing.
- Liaise with the Police, CIPC and SARS officials in all matters relating to Anti-Counterfeiting.
- Managing associate's diary and diarising matters.
- Preparing draft correspondence to and from client/agents/law enforcement.
- Assist with managing litigious matters in Africa.
Skills and knowledge
- Computer literate in MS-Word, Excel and Outlook.
- Typing speed of 60+wpm.
- Ability to work independently, to work under pressure, to use initiative and meet deadlines.
- Ability to prioritize.
- Good organizational skills.
- Must be flexible regarding time.
- Proficiency in Patricia and CMS will be advantageous.
- Experience in anti-counterfeiting will be beneficial.
Qualification/s
- Matric / National Diploma or equivalent qualification.
- Litigation experience is preferable.
- Between two to four years secretarial experience.
- A paralegal diploma will be advantageous.
- Familiarity with Patricia system will be advantageous.
