Administrative Manager

21 hours ago

Cape Town, Western Cape, South Africa Cleaning World Full time


Administration Manager – Cleaning World SA (Pty) Ltd


Based at Cleaning World Head Office – Capricorn Park, Muizenberg, Cape Town


Full-time, On-site | Competitive package based on experience

About Cleaning World

Established in 1989, Cleaning World SA (Pty) Ltd is one of South Africa's leading importers, manufacturers, and wholesalers of professional cleaning equipment and HACCP-approved products. With branches in Cape Town, Johannesburg, and Durban, we pride ourselves on quality, compliance, and operational excellence across all divisions of our business.

The Role

We are looking for an
experienced, motivated, and hands-on Administration Manager
to take full ownership of our admin department. The ideal candidate will be a
strong female leader
with excellent organizational, communication, and interpersonal skills, capable of ensuring that every administrative process runs with structure, accountability, and precision.

You will oversee the day-to-day running of the admin office, supervise staff performance, maintain company filing systems, and uphold our strict document control and compliance standards.

Key Responsibilities

  • Manage and lead the administration team to deliver timely, accurate, and professional work.
  • Ensure consistency and compliance with company policies, SOPs, and document control systems.
  • Implement and maintain organized filing systems — both digital and physical.
  • Monitor departmental productivity and introduce corrective actions where needed.
  • Maintain communication and reporting structures between admin, finance, and operations.
  • Take ownership of supplier and customer documentation, including orders, invoices, and credit applications.
  • Uphold confidentiality and enforce professional standards within the team.
  • Provide daily oversight and leadership — ensuring staff are proactive, not reactive.

Requirements

  • Minimum 5 years' experience in an administrative management or office leadership role.
  • Proven ability to
    lead people effectively
    — assertive but approachable leadership style.
  • Pastel Partner Accounting experience is essential.
  • Excellent written and verbal communication skills.
  • Strong organizational and follow-through ability — able to drive tasks to completion without supervision.
  • Attention to detail and a high sense of personal accountability.
  • Confidence to enforce systems, deadlines, and compliance requirements.

What We're Looking For

We're not looking for someone who waits for instructions.

We're looking for someone who
takes control
, keeps the department on track, and ensures that our systems work as intended.

If you are the kind of person who thrives on structure, documentation, and getting things done properly the first time — you'll fit right in.

How to Apply

Please send your CV and a short cover letter highlighting your relevant experience and leadership style to:


Subject line:
Administration Manager Application – [Your Name]

  • Applications close once a suitable candidate has been appointed.

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