Strategic Sourcing Officer

Purpose Statement

To execute the sourcing and tender process activities for the acquisition of goods and services for the SABS as prescribed by Treasury and relevant legislation.

About SABS

The South African Bureau of Standards (SABS) is mandated to develop, promote and maintain South African National Standards (SANS), promote quality in connection with commodities, products and services, and render conformity assessment services and assist in matters connected therewith. Working for the SABS opens the mind to the world around you. We offer diverse career paths in dynamic environment that nurtures and recognises talent and potential. Become part of our vision of being a trusted standardisation and business assurance solution provider and join a team that fosters accountability, excellence and innovation in an inclusive workplace.

SABS is an equal opportunities employer, and our recruitment will be done in line with the Employment Equity Act 55 of 1998 and our EE Policy. Please note that applications received after the closing date will not be considered.

Qualifications

• National Diploma + Advance Diploma / Diploma Supply Chain Management / Purchasing, or B Degree in Supply Chain Management / Purchasing
• NQF level 7
• Registration as member of CIPS (preferred)

Experience

• 3 years relevant work experience in supply chain sourcing
• Must have procurement experience at a corporate level

Functional Management

• Assist in developing sourcing plans for the procurement of goods and services for pipeline projects, under the guidance of the Manager: Strategic Sourcing.
• Support the preparation and review of documents or presentations for tender committees and approval processes.
• Provide basic supply chain and commercial input to business unit managers regarding sourcing activities aligned to the demand plan.
• Help ensure supply chain and contractual risk assessments are carried out and assist with incorporating risk mitigation measures in terms and conditions.
• Contribute to sourcing activities that promote inclusivity and support the SABS BBBEE objectives
• Follow all applicable legislation, instruction notes, practice notes, guidelines, policies, and procedures during the supply chain sourcing process
• Assist in implementing supply chain sourcing strategies by category to support total cost of ownership (TCO).
• Support the vendor selection process under supervision.
• Help review and prepare requisition documentation for the procurement of goods and services.
• Assist in evaluating tender responses based on Treasury regulations and provide recommendations to committees with guidance
• Support the management and monitoring of proposal and quotation processes (RFI, RFP, RFQ) as part of procurement activities
• Source products and services alignment with established SLAs, assisting to ensure timely delivery
• Provide support in supplier and contractor selection, promoting good procurement practices with attention to sustainability, ethical standards, and cost efficiency.
• Assist in verifying supplier terms and conditions prior to contract acceptance, with oversight.
• Support contract negotiations to ensure value, following approval and guidance from managers.

Risk and Compliance Management

• Assist in identifying and following fraud controls, risk prevention measures, governance, and compliance processes to support risk management.
• Support internal and external audit requests by providing necessary documentation and evidence.
• Help maintain quality risk management standards aligned with ISO and regulatory requirements.
• Assist in monitoring adherence to Service Level Agreements to minimize business risk and support continuity.
• Follow relevant laws, policies, and Standard Operating Procedures throughout the organisation
• Support the review and updating of Policies and Procedures for the Business Unit when required.

Stakeholder Management

• Support building and maintaining positive relationships with internal and external stakeholders to foster cooperation and information sharing.
• Assist in representing the organisation in committees and task teams as needed.
• Help organise and participate in meetings, providing relevant information to stakeholders when required.
• Contribute to delivering excellent customer service.
• Assist in resolving queries and issues within assigned scope and timelines.
• Follow up on outstanding queries and complaints as needed.
• Liaise with stakeholders to obtain necessary information for tender requests.