High Level Virtual Executive Assistant

Disclaimer: Please DO NOT message the Managing Attorney through LinkedIn. Instead, follow ALL the instructions in this posting. No other application methods are accepted.

Company Overview:

At the Law Office of Parag L. Amin, P.C. ("LawPLA"), we pride ourselves on fostering a culture of growth, collaboration, and excellence. As a rapidly expanding firm, we are committed to providing exceptional legal services while maintaining a supportive and inclusive work environment. We believe in the power of teamwork and continuous improvement, and we are dedicated to investing in the personal and professional development of our employees.

Position Overview:

As a Remote Executive Assistant at LawPLA, you will play a pivotal role in supporting the Owner in managing various tasks and activities that are essential to the firm's success. You will work closely with the Owner and collaborate with our Firm Administrator/Director of Operations to ensure seamless coordination of business duties.

This is a full-time, remote position and we welcome applications from individuals located in different countries who are committed to service and excellence. This position requires an individual to have their own computer, workspace and high-speed internet connection in order to carry out the role effectively. Please be sure and read the entire job post in order to get all the detailed instructions on how to submit a complete application. Only applicants who complete all the steps will be considered.

This post is for individual applicants only. No recruiters or recruitment agencies should apply or contact us regarding this position.

Company Video About Us:

Our Core Values:

At the Law Office of Parag L. Amin, P.C. ("LawPLA"), our core values are the principles that guide our approach, define our culture, and drive our success. These values are the foundation upon which we build our relationships with our teammates, our clients, and our community. These values reflect who we are and who we aspire to be. Our core values are: Growth, Integrity, Value, Accountability, Proactivity, Results, Dependability and Service.

Key Responsibilities:

Administrative Support:

• Answer and screen phone calls, providing timely responses and maintaining professionalism in all interactions.
• Monitor and manage email correspondence, adhering to established procedures and systems for organization and record-keeping.
• Calculate and document deadlines, ensuring accurate scheduling and timely completion of tasks.
• Review and sound alarms for upcoming deadlines, proactively identifying and addressing potential conflicts or issues.
• Coordinate and manage Owner's calendar, setting and updating meetings and appointments as necessary, making his schedule as frictionless as possible.
• Assist in organizing business travel, including arrangements for accommodations, transportation, and other logistics.

Communication and Correspondence:

• Liaise with professional contacts and referral sources to schedule meetings and maintain relationships.
• Attend C-Suite meetings, take notes, and assist in task management and calendar coordination.
• Prepare meeting recaps, follow-up actions, and correspondence such as thank-you cards and notes.
• Assist in making calls, including follow-up calls and outreach as needed.

Special Duties:

• Remind the Owner of pending tasks and commitments, ensuring nothing falls through the cracks.
• Provide support in fleshing out and executing on big ideas and tasks with minimal detail.
• Handle tasks requiring discretion and initiative, including making calls or taking actions the Owner prefers not to handle directly.

Qualifications:

• High school diploma or equivalent or better
• Proven experience in an administrative or executive support role, preferably in a professional services environment.
• Excellent communication skills, both written and verbal, with a strong attention to detail.
• Proficiency in office software and applications, including Microsoft Office Suite and the ability to learn new CRM systems.
• Ability to multitask, prioritize tasks, and meet deadlines in a fast-paced remote work environment.
• Professional demeanor, discretion, and the ability to maintain confidentiality.
• Strong interpersonal skills and the ability to work effectively both independently and as part of a remote team.

Culture and Work Environment:

• Diversity and Inclusion:
  We are committed to creating a workplace that celebrates diversity and fosters inclusivity, embracing individuals from diverse backgrounds and experiences.
• Collaboration:
  We believe in the power of teamwork and collaboration, valuing every team member's contributions and perspectives.
• Professionalism:
  We uphold the highest ethical standards and accountability in all interactions and endeavors.
• Remote Work Environment:
  As a remote team member, you will have the flexibility to work from your own location while contributing to our collective success.

Compensation and Benefits:

• Competitive hourly rate, commensurate with experience and qualifications.
• Opportunities for performance incentives based on individual and team achievements.
• Vacation and paid time off policy to support work-life balance.
• Professional development opportunities to support career advancement and growth.

Work Arrangement:

Working hours from 9 am to 6 pm (PST), accommodating the time zone difference with the US-based team and clients.

How to Apply:

In order to be considered for this position, each applicant is required to submit a short video introducing themselves and answer the following two questions: why you are the best person for the job and which one of the firm's Core Values resonate with you the most and why. Email a link to that video along with a copy of your resume to careers at This email you send with your application materials should have a subject line that reads: "Exec Asst – Last Name, First Name – Country" with your last and first name and the country you are applying from filled in.

If you've read this entire job post, you have all the instructions needed to submit a full application. If you enjoy a challenge, have great attention to detail, want a position where hard work is rewarded and you have an opportunity to grow, we look forward to hearing from you

Join us in our mission to deliver exceptional legal services and build a supportive and inclusive work environment. Apply now and tell us why you're the perfect fit for our remote Executive Assistant role.