HR Operations Assistant

Company Description

-De Beers Upstream Technology

Upstream Technology has operations in both Cape Town and Johannesburg, South Africa and is part of the De Beers Group. We deliver technical services and technology systems to increase the efficiency and effectiveness of the De Beers Diamond value chain from exploration to diamond recovery. Activities include marine geophysical survey, sampling, mining, projects, engineering, technology development and maintenance. We provide specialized diamond processing and recovery technology for the De Beers Group Exploration and Mining Operations. We are the industry leader in marine mining practices resulting in the most successful and advanced marine mining equipment and operations globally.

Job Description

-The purpose of this role is to assist the delivery of professional People operations support to key stakeholders and colleagues within the business and broader People Function. You will contribute to managing issues as they arise, support across the employee life cycle for the relevant business areas and/or geographic location(s) and deliver efficient and effective people services to the business areas in your remit. You will play an active role in creating an energizing and cohesive workplace environment

Key result areas

• Actively support the delivery of De Beers people strategy by supporting Line, Generalist and HRBP with all HR transactional activities related to:
• Sign-on and hiring,
• Inductions and onboarding,
• Transfers, exits. etc
• Maintain and update outstanding info types in the Org Structure on NAV & SAP for all Employee and Contractor positions.
• Maintain and update, all Employee and Contractor master data.
• Prepare and forward sign-on documentation to all new employees and assist with completion if required.
• Forward relevant forms to Pension Fund, Medical Aid and Payrolls for processing.

• Processes all contract renewals, promotions, interim increases on NAV & SAP.

• Maintain/update employee Qualifications on NAV & SAP ERP system.

• Book/schedule new employee for Induction.
• Arrange for Security Access card, and canteen activation, where applicable.
• Relocation assistance - arrange removal of household furniture, interim accommodation (where applicable), and facilitate any claims for damages.
• Process and facilitate completion of all relevant forms for all exits. Arrange exit medicals.
• Where not provided by "Self - service applications" or the "Walk in Centre", provides daily assistance to employees for all HR related queries.
• Maintain an up to date filing system for employee personnel files, including archiving etc.
• Responsible for telephonic and written work confirmations.
• Test changes/enhancements on relevant HR systems before implementation.
• Prepare all employee related letters
• Ad hoc capturing of payroll data
• Provide adhoc casework admin support to HRBPs and HR.
• Work as part of the team to continuously improve processes and automate work through the effective use of technology.

Qualifications

• -Diploma in HR Management or an equivalent qualification

Experience required

• 2 years' experience in administration
• SAP experience is advantageous

Skills and Knowledge required

• Understanding various HR software systems, like SAP
• Computer literate with programmes such as word, excel, etc.
• Good understanding of labour laws
• Organisational skills and ability to prioritise
• Interpersonal with good communicative skills

Additional Information

-Who we are: Our Values

Put Safety First – We consider all risks to people and the environment before proceeding with any activity. We address risks before beginning any activity, even if this means stopping a task. Zero Harm is always our goal.

Be Passionate – We are exhilarated by the product we sell, the challenges we face and the opportunities we create.

Pull Together – Being united in purpose and action, we will turn the diversity of our people, skills and experience into an unparalleled source of strength.

Build Trust – We will always listen first, then act with openness, honesty and integrity so that our relationships flourish

Show we Care – The people whose lives we touch, their communities, nations and the environment we share, all matter deeply to us. We will always think through the consequences of what we do so that our contribution to the world is real, lasting and makes us proud.

Shape the Future – We will find new ways. We will set demanding targets and take both tough decisions and considered risks to achieve them. We will insist on excellent execution and reward those who deliver.