Legal Secretary

2 weeks ago

Johannesburg, Gauteng, South Africa ENS Full time R120 000 - R240 000 per year

A
Legal Secretary
role has become available in the Johannesburg offices of ENS within the
Employment
(JNB) department.

Responsibilities:

Handling general administrative tasks on a day-to-day basis in support of principal and team, including, but not limited to:

  • Dictaphone typing
  • Typing of pleadings, affidavits, briefs to Counsel, notices, opinions, articles, presentations, general legal memoranda
  • Telephone duties: effective screening and problem resolution, scheduling and co-ordination of appointments, meetings and client contact
  • Handling of correspondence and emails
  • Diary management
  • Time recording
  • Creating and maintaining an efficient filing system
  • Handling mail, faxes, scanning, files and telefaxing
  • Effectively organising self and office
  • Capturing time on Elite system
  • Establishing and/or maintaining relationships with professionals, support staff and internal/external clients
  • Effective general office management

Key Performance Areas:

  • Becoming involved in all aspects of the practice to offer pro-active support and assistance
  • Providing effective verbal and written communication in addressing clients' requests and expectations
  • Prioritising tasks when under pressure
  • Managing all aspects of the practice
  • Preparation of Accounts and Debt management
  • Knowledge and Skills:
  • Sound secretarial skills with the ability to display initiative
  • Strong administrative skills
  • Team player, professional, flexible and friendly
  • Possess highly developed interpersonal and communications skills, and a good telephone manner
  • Excellent computer / typing skills
  • Sense of confidentiality, urgency and the ability to work under pressure
  • High energy levels
  • To be proactive in offering assistance and follow ups
  • Prioritising tasks and making time to give priority to prioritised tasks when under pressure
  • A high standard of efficiency in handling tasks, dealing with people and creating a general professional atmosphere
  • Strong attention to detail / accuracy and good turn-around time for tasks

Experience:

  • Excellent computer skills in the following packages: Microsoft Word, Microsoft PowerPoint, Outlook and Excel
  • Good working knowledge of the time recording, client accounts and billing system
  • Excellent English language skills

Qualifications:

  • Matric Certificate
  • Candidate should preferably have at least
    5 years' experience in a Litigation/Employment practice essential.
  • Secretarial qualification/diploma or other related qualification (preferred)
  • The successful candidate must demonstrate the ability to understand the needs of clients and to communicate effectively with them, as well as to manage client relations. In addition, the candidate must be ambitious, achievement-oriented, focused and able to work well under pressure in a deadline driven environment.
  • This is a demanding but stimulating position which will require working outside of normal office hours, when necessary.

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