Administration, Invoicing, Purchasing

1 week ago

Cape Town, Western Cape, South Africa Trac-Tech (Pty) Ltd Full time R350 000 - R550 000 per year

About us

Trac-Tech delivers mission-critical electronic security, access control, and workforce management solutions to businesses across Southern Africa.

We're looking for a smart, organised all-rounder to keep our back office and front counter running smoothly—owning admin, invoicing, purchasing, stock control, and assisting walk-in and online customers.

What you'll do

·      Administration & Invoicing:
prepare quotes, create invoices/credit notes, reconcile supporting documents, maintain job files and PODs.

·      
Purchasing:
raise POs, compare supplier quotes, track ETAs, expedite orders, manage returns/RMAs.

·      
Stock Management:
receive and GRN stock, bin correctly, issue stock to jobs, maintain min/max levels, run cycle counts and monthly stocktakes, capture variances, and manage RMA's.

·      
Front Counter / Walk-in Support:
greet customers, handle queries, prepare quick quotes, process payments (EFT/card), issue receipts, and hand over goods neatly.

·      
Logistics & Ops Support:
book couriers/collections, prepare pick lists for technicians, keep asset registers and serials tidy.

·      
Systems & Reporting:
keep ERP/stock system up to date, maintain supplier/customer records, produce simple weekly dashboards (backorders, aged POs, stockouts).

·      
Job Cards and Technicians:
ensure that technicians' project and call-out job cards are up-to-date and invoiced according to the company's standard procedures.

·      
Project Stock Management:
ensure that the stock required for projects is timeously and correctly ordered/delivered.

·      
Manage Online Sales
: assist online customers with stock, quotation/sales and account queries

What you'll bring

·      2–5 years in administration
with solid
invoicing, purchasing and stock
experience.

·      Comfortable in an ERP/accounting package (e.g., Zoho/Sage/Pastel/QuickBooks) and strong
Excel/Google Sheets
skills.

·      Superb attention to detail, accurate data capture, and great follow-through with suppliers and customers.

·      Friendly, professional communication—on email, phone and in person.

·      Able to prioritise in a fast-moving environment and meet deadlines.

·      Advantageous: knowledge of electronic security/access control parts, courier portals, VAT/document compliance, valid driver's licence.

What we offer

·      Competitive package, training, and growth in a supportive team.

·      Hands-on role with real impact and clear processes.

·      Standard office hours, Monday–Friday.

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