SHEQ Administrator

2 days ago

Pietermaritzburg, KwaZulu-Natal, South Africa Mayfly Full time R220 000 - R350 000 per year

A leading pet food manufacturing company with a keen interest in the companion animal industry is seeking the above to provide efficient administrative and system support to the SHEQ department by managing requisitions, document control, record-keeping, and supplier liaison, while ensuring full compliance with Quality Control, HACCP, GMP, and company procedures.

Minimum requirements for the role:
  • Must have a National Certificate or Diploma in Administration, Food Technology, Quality Management, or related field
  • Minimum 1–2 years' experience in administration, document control, or quality support, preferably in a manufacturing, food, or feed environment
  • Proven proficiency in Microsoft Office (especially Word, Excel, and Outlook)
  • Experience using Syspro or any similar ERP system is highly advantageous
  • Strong attention to detail, excellent organisational skills, and the ability to manage multiple tasks accurately in a fast-paced environment

The successful candidate will be responsible for:
  • Accurately processing, tracking, and managing all SHEQ-related requisitions and purchase orders in Syspro (or equivalent ERP system).
  • Liaising with suppliers on orders, delivery schedules, pricing, and queries to ensure timely availability of materials and services.
  • Preparing, verifying, and filing Goods Received Notes (GRNs) and related documentation for all incoming goods.
  • Maintaining the master document control system, ensuring all quality, HACCP, GMP, and SHEQ records are current, correctly versioned, approved, and easily retrievable.
  • Supporting the implementation, maintenance, and continuous improvement of Quality Management, HACCP, and GMP systems.
  • Conducting and documenting routine inspections, sampling, internal audits, and verification activities to confirm process and product compliance.
  • Assisting with the coordination and delivery of quality-related training and awareness sessions for staff.
  • Logging, tracking, and following up on non-conformances, corrective and preventive actions (CAPA), and process improvement initiatives.
  • Collaborating closely with Production, Procurement, and Quality teams to uphold product integrity, food safety, and regulatory standards.
  • Generating reports, maintaining accurate records, and providing administrative support for SHEQ meetings, audits, and certifications.
Please note that subsequent to the screening and shortlisting process, all further communication will be entered into only with the shortlisted candidates. If you do not receive any feedback from us within 2 weeks of applying, please consider your application unsuccessful.

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