Senior Secretary

4 days ago

Stellenbosch, Western Cape, South Africa Stellenbosch University Full time R250 000 - R400 000 per year

Duties/Pligte

  • Providing administrative and secretarial support for lecturers and the Head of Department in the relevant Department as well as for Faculty committees (including preparing agendas and taking of minutes).
  • Providing ad hoc administrative and secretarial support to staff in the Faculty of Law beyond the relevant Department, as required from time to time.
  • Assisting students with administrative requests and communicating these to the relevant lecturers.
  • Administering assessments, including the capturing and reporting of marks.
  • Preparing and managing correspondence, reports and other documents for the Department.
  • Setting up and maintaining filing systems, databases and e-mail distribution lists.
  • Uploading and coordinating departmental research outputs on the University¿s system(s).
  • Financial administration (including capturing requisitions on SU¿s financial system).
  • Making travel and accommodation arrangements for lecturers in respect of their work-related travel.
  • Professional liaising with clients and students.
  • Event coordination, including high profile lectures, workshops and conferences.
  • Basic research work (internet searches and preparation of briefing notes).
  • Managing diaries, where required.
  • Running basic errands, where necessary.

Job Requirements/Pos Vereistes

  • A relevant post-matric qualification at NQF Level 5.
  • Three to five years' appropriate work experience.
  • An excellent spoken and written command of English, and the ability to function effectively in a multilingual environment.
  • Proven ability to work on own initiative, both independently and within a team.
  • Sound interpersonal relations.
  • Effective organisational ability.
  • Computer literacy in MS Office (Word, Excel, PowerPoint and Outlook).
  • Experience in managing finances, including budgeting.
  • The ability to deliver a professional and friendly service under pressure.
  • Positive attitude towards students, clients and colleagues.

Recommendation/Aanbeveling

Knowledge of the University's internal financial and student administration systems.

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