Executive Assistant to the Boys Prep Headmistress

1 week ago

Johannesburg, Gauteng, South Africa ST Peters Preparatory Schools Full time R250 000 - R500 000 per year

St Peter's Boys Prep is an independent, Anglican, Diocesan school. We are known for our innovative approach to education and the warmth of our community. The school seeks staff who are committed to the profession and best practice, who embrace a culture of continual growth and learning and have a deep empathy for children and a passion for teaching and learning.

An opportunity exists for an exceptional Executive Assistant to join the school as soon as possible.

Role Overview:

The Executive Assistant to the Headmistress serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the office of the Headmistress

Duties (not an exhaustive list):

  • Calendar and Correspondence Management: Oversee the Headmistress' schedule, appointments and manage communications
  • Confidential Information Handling: Maintain professionalism and discretion in managing sensitive information
  • Administrative Support:
  • Prepare letters, reports, minutes and other documents as needed
  • Proofread communication and edit for accuracy, consistency and professionalism
  • Organise and maintain confidential records, including meeting notes
  • Interview co-ordination
  • Submit weekly payment requisitions
  • Creative Communications:
  • Collaborate on internal and external communications with the marketing team
  • Produce engaging presentations, invitations, programmes, or event material
  • Comfortable using design tools such as Canva, or similar.

Qualifications and Experience:

  • Minimum of 5 years' experience as an Executive Assistant/ Personal Assistant
  • Proven experience and proficiency in using the Microsoft Office Suite
  • A degree in Business Administration would be an advantage
  • Experience in the education and/or marketing sector would be an advantage

Skills and Attributes:

  • Exceptional interpersonal skills with the ability to interact at all levels
  • Ability to build positive rapport with colleagues, pupils and parents
  • Experience or willingness to assist with organising functions, including logistics, décor, and hospitality.
  • Excellent written and verbal communication skills
  • Excellent planning and organisational skills with a meticulous attention to detail and accuracy
  • Confidence to take charge of difficult situations, work under pressure and meet deadlines
  • A high level of energy, integrity and confidentiality
  • Flexibility to work outside of normal office hours
  • Committed to upholding the St Peter's ethos

St Peter's Prep Schools is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All successful applicants will be required to complete a full criminal check (and other legally required clearance in accordance with National Registers e.g. Sexual Offences and Child Protection Registers) which must be maintained throughout the period of employment.

The appointment of candidates is at St Peter's Prep Schools' sole discretion, considering factors such as St Peter's Prep Schools Employment Equity Policy. An application will not in itself entitle the applicant to an interview or appointment. St Peter's Prep Schools, in line with POPIA (the Protection of Personal Information Act), will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer.

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