Executive Assistant

2 days ago

Johannesburg, Gauteng, South Africa Somewhere Full time US$15 000 - US$30 000 per year

Title: Executive Assistant

Location: Remote

Type: Full-time

Salary Range: $1,500 – $3,000 USD/month (based on experience and seniority)

Time Zone: EST

About Our Client

Our Client is a health-tech company specializing in microbiome testing for families across all life stages. Using advanced shotgun metagenomic sequencing, they provide high-resolution insights into the gut and vaginal microbiome, empowering individuals to make informed decisions for long-term health. The company is rapidly scaling and mission-driven, with a strong focus on science, accessibility, and meaningful customer impact.

About the Role

This role combines high-level Executive Assistant and Chief of Staff responsibilities. The ideal candidate is proactive, highly organized, and comfortable in a fast-paced, science-driven startup. You will manage key administrative operations while contributing to strategic initiatives, special projects, and cross-functional communication, helping increase the efficiency and effectiveness for the Head of Partnerships

Key Responsibilities

Manage complex calendars, inboxes, and schedules for for the Head of Partnerships

 Coordinate internal and external meetings, prepare agendas, and document action items

 Support strategic and operational projects driven for the Head of Partnerships

 Assist in managing company priorities, OKRs, and cross-functional alignment

 Prepare reports, presentations, and documentation for leadership and stakeholders

 Maintain the CRM database with new leads, updates, and tasks

 Handle travel arrangements, logistics, and event coordination

 Improve internal processes, tools, and operational workflows

 Draft and edit communication materials for internal leadership and external partners

 Maintain confidentiality and handle sensitive information with discretion

 

Qualifications & Experience

Proven experience as an Executive Assistant, Chief of Staff, or similar role in a fast-growing environment

 Strong written and verbal communication skills

 Exceptional organizational and time-management abilities

 Experience supporting senior leadership and managing cross-functional tasks

 Strong problem-solving skills and ability to anticipate needs

 Proficiency with digital tools such as Google Workspace, Slack, Zoom, and project management platforms

 Comfortable working remotely with distributed teams

 Bonus: Experience in health-tech, biotech, or science-focused environments

 

Interview Process

  1. Initial screening

     
  2. Practical task or assessment

     
  3. Interview with Head of Partnerships

     
  4. Final leadership interview

     
  5. Reference check

     

Additional Notes

This role is ideal for someone who enjoys both administrative excellence and higher-level operational support

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