People Administrator

About the position

• Prepare New Starter documentation for submission to Payroll Department
• Obtain new starter documentation and upload all documentation onto the HR System and ensure that they are complete as per the engagement checklist
• Engage with all relevant departments i.e., ICT, Facilities, line on access, assets, workstation requirements for new starters
• Prepare contracts where required
• Ensure that all welcome packs are ready and prepared for business orientation
• Provide admin support to employees with day-to-day queries not obtainable via ESS
• Organize and maintain employee records by updating employee files and personal information on internal databases.
• Manage data integrity of all employee records and compliance to the POPI Act and ensure archiving of records
• Manage uploading of records to the system
• Manage the exit process of terminations and provide terminated employees with relevant documentation
• Work closely with payroll with regards to employee information to ensure accurate salary payments
• Conduct regular Data Integrity audits
• Assist with the administration of IR related matters
• Draw up notice of hearing letters and compile the DE Pack as required
• Assist the Talent Acquisition Specialist with administrative components of the recruitment process e.g. scheduling interviews and assessments
• Timeously conduct and process verification checks when required as per our policy and procedures
• Contribute to communication efforts around learning and development opportunities.
• Ensure that all employee training is captured monthly.
• Administration support to implement the skills development plan.
• Administration support to implement, track and report on training interventions
• Administration support for leadership development initiatives
• Assist with WSP and ATR administration when required.
• Assist in the generation and validation of reports, ensuring accuracy and completeness.
• Contribute to the preparation of reports for management and report on HR metrics such as staff turnover etc.
• Draw monthly reports such as Headcount reports, leave etc.
• Stay updated on industry trends and best practices.
• Manage the administration for our internal applications and employee referral scheme
• Assist with internal communication related to policies, initiatives, practices, and events.
• Serve as a point of contact for employee and stakeholder inquiries
• Manage general administrative tasks in collaboration with the Senior People Business Partner to ensure the smooth functioning of People administration.
• Collaborate with payroll to communicate changes in payroll processes or timelines to employees.
• Assist the wider People team with additional ad hoc projects and administration

Qualifications

• Grade 12 essential
• Diploma or Degree in Human Resources or a related discipline
• A minimum of 2 years' experience in a similar role
• Experience in SAGE 300 advantageous
• Good computer literacy skills with a proficiency in MS Office (Word, Excel, PowerPoint, Outlook etc.)
• Knowledge of relevant legislation, including the Employment Equity Act (EEA), Basic Conditions of Employment Act (BCEA), and Labour Relations Act (LRA).
• Basic understanding and knowledge of the employee Value Chain, principles, policies, and practices