Executive Assistant to the CEO

A Snapshot of WFS Group:WFS Group is a fast-paced, high-performance sales agency that provides "done-for-you" sales services to leading brands in the alternative education space. Think of a growth marketing agency—except instead of generating leads, we close them. Our clients outsource their sales departments to us so we can help them scale faster, increase revenue predictably, and transform more lives. We serve fast-growing companies that offer high-ticket educational programs—everything from real estate investing and business consulting to M&A and sales training. We believe the right information, sold to the right person at the right time, can change lives. We're the team responsible for making that happen at scale—and the Director of Sales Operations is the architect behind the scenes.Position OverviewThe Executive Assistant to the CEO is not your typical admin role — this is a force multiplier position designed to unlock capacity, clarity, and efficiency for the CEO. You'll be the operational backbone behind the scenes: managing communications, coordinating calendars, orchestrating deliverables, and ensuring every moving part of the business runs seamlessly.If you thrive on structure, find joy in getting things done before anyone even asks, and can turn chaos into clockwork — you'll feel right at home here.You'll manage everything from calendar control and inbox organization to CRM updates, client care, reporting, and personal errands — all while protecting the CEO's most valuable asset: focus. Your mission is to create the conditions for deep work, strategic thinking, and fast execution.This role isn't for someone who wants to check tasks off a list. It's for someone who wants to create leverage that drives ROI across the business.You SHOULD Apply If You:Thrive in fast-paced, high-performance environments where priorities change quicklyLove building order out of chaos and creating clean, repeatable systemsTreat communication like a sport — fast, accurate, and always on pointAre obsessed with organization and follow-throughHave experience managing inboxes, calendars, and task systems for executivesKnow how to protect your leader's time like it's gold (because it is )Are tech-savvy and fluent in GSuite and modern productivity toolsCan think ahead — not just react — and anticipate needs before they're spokenAre comfortable managing both business and personal tasks with discretion and professionalismSee yourself as a strategic partner, not a note-takerYou SHOULD NOT Apply If You:Need constant direction or struggle with prioritizationFind repetitive tasks boring instead of seeing them as opportunities to optimizePrefer to "just follow instructions" rather than proactively improve systemsGet overwhelmed by shifting priorities or real-time demandsAren't comfortable working in a remote, fast-moving, high-accountability cultureDon't naturally take ownership or hold yourself to the highest standards of accuracy and follow-through.Major Roles & ResponsibilitiesCommunication & CoordinationManage all CEO communication channels (email, Slack, phone) with speed, discretion, and precisionFilter, categorize, and clean inboxes for clarity and actionManage, update, and coordinate the CEO's calendar — meetings, invites, remindersServe as gatekeeper and prioritization filter for incoming requestsClient & Team SupportCoordinate follow-ups, thank-you messages, and client touchpointsTrack and organize communication across multiple stakeholders using the Partnership 101 matrixMaintain conversation trackers and ensure all follow-ups happen on scheduleReporting & DocumentationCreate and maintain weekly, monthly, and quarterly reports (performance, initiatives, KPIs)Take meeting notes, summarize deliverables, and manage action item follow-upOperational ExcellenceManage files, documents, and data in GDrive and GSheetsMaintain SOPs and help improve workflows for efficiencySupport bookkeeping tasks — expense consolidation, receipts, and reportsManage outreach projects (e.g., podcasts, partnerships, speaking opportunities)Personal AssistanceCoordinate travel - booking flights, hotels, and itinerariesManage personal errands (online purchases, gifts, reservations, etc.)Update and post on personal social media accounts when neededCore Outcomes (What Success Looks Like)CEO inbox maintained at