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Mid Advertising Resource Coordinator

2 weeks ago

Cape Town, Western Cape, South Africa Publicis Groupe Full time R350 000 - R550 000 per year

Department: Operations / Creative Services

Reports to: Operations Manager

Role Overview:

We're looking for a highly organised and proactive Advertising Resource Coordinator to support the smooth running of creative operations at LePub Cape Town. You'll be the go-to person for managing workflow, tracking resources, and ensuring the right people are on the right projects at the right time. If you thrive in a fast-paced, deadline-driven environment and love keeping creative chaos in check - this role is for you.

Key Responsibilities:

  • Coordinate and schedule creative resources across multiple campaigns and clients
  • Maintain up-to-date resource calendars and project timelines
  • Liaise between creative, production, and account teams to ensure alignment
  • Monitor workloads and flag capacity issues or bottlenecks
  • Support the Operations Manager with traffic management and reporting
  • Assist in onboarding freelancers and managing vendor relationships
  • Track time allocations and ensure accurate reporting for billing and forecasting
  • Help implement and optimize workflow tools and processes

REQUIREMENTS

Requirements:

  • 2–4 years of experience in a resource coordination, traffic, or project support role (preferably in an agency environment)
  • Strong organizational and multitasking skills
  • Excellent communication and interpersonal abilities
  • Familiarity with project management tools
  • A calm, solutions-focused mindset under pressure