Executive Assistant

1 week ago

Home Based, South Africa b5d8eca8-8898-4d6a-bca9-b814ba84c718 Full time R216 000 - R432 000 per year

We're excited to offer an opportunity to join One Janitorial as an Executive Assistant to the Owner — a full-time, remote role for a highly organized, detail-driven professional who can manage information, enforce processes, and support senior leadership at a high level.

This role is ideal for someone with strong administrative discipline, advanced English communication skills, and the ability to manage complex workflows, data, and communication on behalf of a fast-moving executive.

Application Process & Requirements

Fill out the application form. Copy and paste the link below and choose "Executive Assistant to the Owner" as the position you are applying for:

Apply Here:

Copy the link and paste it into your browser (Works best on Chrome).

To complete your application:

  • Attach a recent video answering the questions in the form.
  • Ensure your video link (Google Drive, Loom, YouTube) is public or unlisted.
  • Applications must include both a Resume and Video to be reviewed.

About the Role

As the Executive Assistant, you will operate as the Owner's right hand — managing communication, organizing data, controlling workflows, and ensuring that all processes are followed across the business. You'll be responsible for maintaining accuracy, enforcing structure, and preventing errors from reaching the leadership level.

Your role directly supports company operations, decision-making, and executive effectiveness.

Key ResponsibilitiesData, Processes & Reporting

  • Conduct detailed data entry and deep data review
  • Build and maintain spreadsheets, trackers, summaries, and weekly reports
  • Update and manage CRM records (HubSpot) with accuracy
  • Ensure all SOPs and required process steps are followed consistently
  • Verify information before passing it to the Owner

Executive Support

  • Organize and manage the Owner's inbox and communication
  • Control and structure the Owner's calendar, calls, and meetings
  • Prepare documents, summaries, meeting notes, and follow-up tasks
  • Handle escalated or sensitive client/partner issues professionally

Quality Control & Organization

  • Double-check submissions from team members for accuracy and completeness
  • Maintain clear organization of files, information, and communication
  • Assist in building, refining, and enforcing business processes

Compensation

$1,500–$3,000 CAD per month, depending on experience and performance.

Requirements

  • 3+ years experience as an Executive Assistant or in a senior administrative role
  • Exceptional English communication (written and spoken)
  • Strong organizational, analytical, and process-management skills
  • Ability to review, verify, and correct detailed information
  • Experience with CRMs, spreadsheets, reporting tools, and data systems
  • Ability to enforce process steps and handle high-stakes communication
  • High level of accuracy, professionalism, and reliability
  • Willingness to work overtime and meet high expectations when required

Who Thrives in This Role

  • Highly organized and process-driven individuals
  • People who enjoy structure, accuracy, and accountability
  • Someone who can manage high expectations and move quickly
  • Clear, professional communicators who thrive in fast-paced environments

Apply Today

If you're disciplined, detail-oriented, and committed to excellence, we want to hear from you.

Apply Here:

— The One Janitorial Team

Job Types: Full-time, Permanent

Pay: R18 000,00 - R36 000,00 per month

Application Question(s):

  • Please add your WhatsApp number.

Experience:

  • Executive Assistant: 3 years (Required)
  • Remote: 1 year (Required)

Work Location: Remote

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