Debtors & Creditors Administrator (with basic payroll)

2 weeks ago


Johannesburg, Gauteng, South Africa FibreClean (Pty) Ltd Full time R9 500 - R17 500 per year

Company DescriptionFibreClean (Pty) Ltd. was established in 1986, specializing in carpet and upholstery deep cleaning. Over the years, the company has expanded to provide a wide array of cleaning and hygiene services. With a commitment to detail and customer-oriented service, FibreClean has serviced over 10,000 domestic and 1,500 corporate clients. Recognized for making headaches go away, FibreClean prides itself on being the go-to phone call for customers who want to "spot the difference".Role DescriptionWe need a sharp Accounts Admin who lives and breathescash flow. Rough split:60% Debtors, 30% Creditors, balance Payroll. You must be able tocost jobs,track expenses, and keep theage analysis clean. If you're good atgetting the cash in, we want you.You'll handle:invoicing & statements, receipts & allocations,collections, supplier invoice capture & recons, payment runs, weekly bank/GL housekeeping, plus payroll inputs (timesheets, leave, starters/leavers).You've got:2–4 yrs AR/AP, some payroll exposure, Excel chops (lookups/pivots), and Sage/Pastel (or similar). You're accurate, fast, and professional on the phone.What you'll doDebtors (60%)Issue invoices/credits, monthly statements , maintain customer data.Allocate receipts, keep AR tidy, own the age analysis .Collections : friendly but firm follow-ups; resolve POD/PO queries; escalate risks early.Job costing linkage: ensure invoices match job sheets/quotes; spot margin leaks.Creditors (30%)Capture supplier invoices (match to PO/GRN ), VAT/tax validity.Reconcile supplier statements monthly; clear queries; prep payment runs.Track COD/ops spends (fuel, tolls, couriers) and tag costs to jobs correctly.Cashbook / GL / Cash flowWeekly bank recons ; tidy suspense; correct coding to jobs/cost centres.Month-end support: accruals, cut-off checks, audit-ready files.Cash flow is king: daily receipt plan, call list, and expected cash-in report.Payroll (balance)Collate timesheets/overtime/allowances , verify approvals.Maintain leave records; starters/leavers docs; load monthly payroll inputs.Assist with summary reports (EMP201 inputs exposure is a plus).What good looks like (by 90 days)Current, accurate age analysis ; tight collections rhythm.All supplier statement recons up to date; zero stale queries >30 days.Weekly bank recons done; month-end pack by T+3 .Job costing matched to invoices; expenses tracked and flagged early.What you'll need2–4 years Debtors/Creditors in an SME/ops-heavy environment.Some payroll experience (inputs & basics).Excel (VLOOKUP/XLOOKUP, filters, pivots) and Sage/Pastel (or similar).Confident on the phone; organised, accurate, deadline-driven.Advantage: Bookkeeping/Accounting certificate/diploma.Role:Debtors & Creditors Administrator (with basic payroll)Type:Permanent, on-site •Hours:08:00–15:00 (Mon–Fri)Location:Ferndale, Randburg •Start:ASAPSalary:R9,500 – R17,500(based on skills/experience)Focus split:60% Debtors / 30% Creditors / 10% Payroll



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