Finance & Online Shop Assistant

21 hours ago

Cape Town, Western Cape, South Africa Perfect Hideaways Full time R40 000 - R60 000 per year

Job Title: Finance & Online Shop Assistant - PH Living

Location:

W
orking from our Barn (Dreyersdal
Farm, Bergvliet, Cape Town)

Reports to:

Perfect Lifestyle Curator

Employment Type:

Fixed Term - onsite

About Perfect Hideaways Living

PH Living is part of the Perfect Hideaways family, a boutique hospitality and lifestyle brand dedicated to creating beautiful, memorable experiences for our guests. At PH Living, we curate a selection of unique home and lifestyle products that reflect our passion for quality, design, and thoughtful living. Our team is small, close-knit, and driven by creativity, collaboration, and a commitment to exceptional service.

Overview

PH Living, part of the Perfect Hideaways collection, is seeking a motivated and detail-oriented Finance & Shop Assistant to support our retail operations and the financial administration thereof. This role combines shop and e-commerce management with basic accounting and office support, ideal for someone who enjoys variety and thrives in a collaborative, hands-on environment.

Key Responsibilities

Inventory Management & Stock Take

  • Receive and unpack stock; record accurately into inventory systems.
  • Assist in regular stock takes and inventory reconciliations.
  • Monitor stock levels and update online listings accordingly.
  • Report stock discrepancies to the Manager and recommend solutions.

Online Shop Operations

  • Upload and manage product listings, descriptions, pricing, and images.
  • Process customer orders, returns, and refunds promptly.
  • Pack and prepare customer orders for dispatch.
  • Coordinate with suppliers, couriers, and warehouse staff as needed.
  • Ensure accurate record-keeping of all sales and stock movements.

Financial Assistance

  • Payments to suppliers
  • Saving of all invoices to Google drive
  • Assist with daily sales reconciliations and financial record updates.
  • Support the Manager with budgeting, invoicing, and expense tracking.
  • Prepare basic financial reports (sales summaries, profit margins, etc.).
  • Verify supplier invoices and purchase orders for accuracy.

Customer Service

  • Respond to online customer inquiries and resolve issues professionally.
  • Maintain a positive and helpful brand image in all communications.

Administrative Support

  • Help organise schedules, documents, and general office tasks.
  • Support marketing activities such as promotions and social media updates.

Requirements

  • Matric and Bookkeeping qualifications
  • Proven experience in e-commerce operations or online retail.
  • Strong numerical and financial accuracy, basic accounting knowledge preferred.
  • Proficiency with online shop platforms (e.g., Shopify, WooCommerce, Etsy) and Excel/Google Sheets.
  • Good understanding of inventory management and order fulfilment processes.
  • Excellent organisational, communication, and time management skills.
  • Ability to work independently and support a small team.
  • Meticulous attention to detail and commitment to accuracy in financial and stock records.

Ready to join us? Send your CV and a short intro to

— we can't wait to meet you

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