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Invoicing Clerk
2 weeks ago
INVOICING CLERK -
Supply Chain
An invoicing clerk is responsible for accurately preparing, processing, and managing invoices, ensuring timely and correct billing for goods or services. They maintain financial records, reconcile discrepancies, and often support accounts payable or receivable functions. This role requires strong attention to detail, organizational skills, and the ability to work with accounting systems and software.
Job Purpose
To ensure invoices and orders correspond to facilitate receipt of incoming monies.
Key Accountabilities And Outputs
Data Entry:
Daily data capture of orders
Inputting invoice information into accounting systems, ensuring accuracy and completeness of records.
Invoice Generation
Creating and issuing invoices to customers or clients based on sales orders, contracts, or service agreements.
Reconciliation
Comparing invoices with purchase orders, delivery notes, and other relevant documents to verify accuracy.
Payment Processing
Assisting with the processing of payments, including recording and reconciling payments received.
Record Keeping
Maintaining organized and accurate records of all invoices, payments, and related documents. General administrative functions, such as filing, copying, etcetera
Discrepancy Resolution
Investigating and resolving any discrepancies or issues related to invoices or payments.
Communication
Communicating with internal teams (sales, customer service) and external parties (customers, vendors) regarding billing and payment matters.
Reporting
Generating reports on invoices, payments, and outstanding balances as needed.
General
Assisting with the preparation of financial statements.
Supporting the audit process.
Order taking
Qualifications And Experience
- Grade 12 with accounting
- Minimum 3-years work experience
- Experience with accounts payable, accounts receivable, or general accounting procedures required
- Experience in Logistics essential
- Experience in FMCG advantageous
Key Qualities
Attention to Detail:
Essential for ensuring accuracy in invoice processing and record-keeping.
Organizational Skills:
Ability to manage a high volume of invoices and maintain organized records.
Computer Skills:
Proficiency in using accounting software, spreadsheets, and other relevant software.
Mathematical Skills:
Ability to perform calculations and understand basic accounting principles.
Problem-Solving Skills:
Ability to identify and resolve discrepancies and issues related to invoices.
Time Management
: Ability to prioritize tasks and meet deadlines.
Behavioural Competencies
Accountability
- Accomplishes assigned tasks and goals; takes necessary actions to keep progress against objectives on track.
- Takes full responsibility for own actions and outcomes, including mistakes.
- Always acts in the company's best interest, regardless of whether it is difficult or unpopular.
- Self-motivated and outcome driver
Communication Skills
- Self-motivated and outcome driver
- Effective communication skills for interacting with various parties
- Strong interpersonal skills
- Active listening
