Assistant to Head of Department

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Assistant to Head of Department (CLI)

More About the Company:
The company, based in Pretoria, is a dynamic and forward-thinking organization dedicated to excellence in client relations and operational efficiency. The CLI Department plays a pivotal role in ensuring seamless communication, coordination, and execution of company objectives. This position offers a unique opportunity for an individual who thrives in a fast-paced environment and enjoys supporting leadership in achieving departmental success.

This role is ideal for a highly organized, proactive, and resourceful individual who can manage multiple priorities with professionalism and discretion. You'll be assisting the Head of Department in day-to-day management, communication, and administration, helping drive smooth operations and strategic progress.

Location: Pretoria
Salary: R15 000 – R based on experience)
Working Hours: 08:00 – 17:00 | Monday – Friday
Seats Available: 1

Key Responsibilities:

• Manage the daily schedule and calendar, including meetings and appointments.

• Handle emails, calls, and messages, responding on behalf of the HOD when appropriate.

• Facilitate and manage communication between the HOD and internal teams, ensuring clarity and timely information flow.

• Prepare reports, presentations, and other documentation as required.

• Provide general administrative and operational support to the department.

• Perform other ad-hoc duties as required to support the team and departmental objectives.

Position Requirements:

Minimum Qualification:

• Matric certificate (a relevant tertiary qualification will be advantageous).

Experience:

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.

• Strong organizational and time management skills.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Ability to multitask and adapt in a fast-paced, professional environment.

Personal Attributes:

• Professional, reliable, and detail-oriented.

• Excellent communication and interpersonal skills.

• Proactive and able to anticipate the needs of the HOD.

• Strong sense of discretion and confidentiality.

• Calm and composed under pressure.

• Self-motivated with a positive, solution-driven attitude.

What We Offer:

• Opportunity to work closely with departmental leadership.

• Exposure to strategic operations and interdepartmental coordination.

• Supportive, professional, and growth-oriented working environment.

• Valuable experience in a dynamic and fast-evolving corporate structure.

Ready to take the next step in your administrative career?
Apply today and join a team that values professionalism, efficiency, and growth

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Assistent vir Departementshoof (CLI)

Meer oor die Maatskappy:
Die maatskappy, gebaseer in Pretoria, is 'n dinamiese en vooruitdenkende organisasie wat streef na uitnemendheid in kliëntverhoudinge en operasionele doeltreffendheid. Die CLI-afdeling speel 'n sleutelrol in die verseker van gladde kommunikasie, koördinering en uitvoering van die maatskappy se doelwitte. Hierdie pos bied 'n unieke geleentheid vir 'n individu wat floreer in 'n vinnige werksomgewing en dit geniet om leierskap te ondersteun in die bereiking van departementele sukses.

Hierdie rol is ideaal vir 'n uiters georganiseerde, proaktiewe en hulpvaardige individu wat verskeie prioriteite met professionaliteit en diskresie kan bestuur. Jy sal die Departementshoof bystaan met daaglikse bestuur, kommunikasie en administrasie, en sodoende bydra tot gladde bedrywighede en strategiese vordering.

Ligging: Pretoria
Salaris: R15 000 – R afhangend van ondervinding)
Werksure: 08:00 – 17:00 | Maandag – Vrydag
Beskikbare Posisies: 1

Sleutelaanspreeklikhede:

• Bestuur die daaglikse skedule en kalender, insluitend vergaderings en afsprake.

• Hanteer e-posse, oproepe en boodskappe, en reageer namens die Departementshoof waar toepaslik.

• Fasiliteer en bestuur kommunikasie tussen die Departementshoof en interne spanne om tydige en duidelike inligtingsvloei te verseker.

• Berei verslae, voorleggings en ander dokumentasie voor soos vereis.

• Verskaf algemene administratiewe en operasionele ondersteuning aan die afdeling.

• Voer ander ad hoc-pligte uit soos benodig om die span en departement se doelwitte te ondersteun.

Posvereistes:

Minimum Kwalifikasie:

• Matrieksertifikaat ('n relevante tersiêre kwalifikasie sal voordelig wees).

Ondervinding:

• Bewese ondervinding as 'n Persoonlike Assistent, Uitvoerende Assistent of soortgelyke rol.

• Sterk organisatoriese en tydsbestuursvaardighede.

• Vaardigheid in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Vermoë om te multitask en aan te pas in 'n vinnige, professionele omgewing.

Persoonlike Eienskappe:

• Professioneel, betroubaar en detailgeoriënteerd.

• Uitstekende kommunikasie- en interpersoonlike vaardighede.

• Proaktief en in staat om die behoeftes van die Departementshoof vooruit te sien.

• Sterk gevoel vir diskresie en vertroulikheid.

• Kalm en doelgerig onder druk.

• Selfgemotiveerd met 'n positiewe, oplossingsgerigte ingesteldheid.

Wat Ons Bied:

• Geleentheid om nou saam te werk met departementele leierskap.

• Blootstelling aan strategiese bedrywighede en interdepartementele samewerking.

• 'n Ondersteunende, professionele en groeigerigte werksomgewing.

• Waardevolle ervaring binne 'n dinamiese en vinnig-ontwikkelende korporatiewe struktuur.

Gereed om die volgende stap in jou administratiewe loopbaan te neem?
Doen vandag aansoek en sluit aan by 'n span wat professionaliteit, doeltreffendheid en groei waardeer

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