Division Assistant

24 hours ago

Cape Town, South Africa Lesedi Full time

**PURPOSE OF ROLE**

We are seeking a highly organized Departmental Assistant to provide comprehensive administrative support to the Nuclear Division Management Team. This role focuses on handling various administrative, configuration, and document control tasks, requiring exceptional organizational skills, work ethic, and integrity.

**KEY PERFORMANCE AREAS**
- Provide comprehensive administrative support to the Nuclear Division Management Team
- Manage booking hours and purchase requisitions
- Train and support staff on document control procedures and EDRM systems
- Handle minor account queries
- Maintain and implement configuration management and document control systems
- Generate reports on document control metrics
- Manage document workflow processes including creation, review, approval, and archiving
- Maintain registers including Master Document List and Letter Register
- Support during assignments, including site work during outages
- Assist with configuration control for Nuclear Division projects

**QUALIFICATION**
- Grade 12 or equivalent
- National Certificate/Diploma/Degree in Administration/Configuration Management/Document Control (advantageous)
- Advanced computer literacy with proven Microsoft Office competence

**EXPERIENCE**
- Minimum 5 years' proven experience in administration/configuration management/document control in a project’s environment
- Koeberg experience with knowledge of site documentation and processes(advantageous)
- Experience with Electronic Document Management Systems
- Demonstrated experience in administrative and clerical procedures
- Proven experience in managing files, records, and designing forms/templates

**KNOWLEDGE & SKILLS COMPETENCIES**

**Knowledge**:

- Administrative and clerical procedures and systems
- Document management and control processes
- ISO 9001 principles
- Basic understanding of Engineering/Procurement/Construction documentation
- Understanding of financial report structures
- Knowledge of Koeberg plant processes
- Basic understanding of NEC suite of contracts

**Skills**:

- Proficient in Microsoft Office suite
- Experience with ERP systems
- Document control and configuration management
- Report generation and analysis
- Template and form design
- Process implementation and management
- Training and support provision

**Behavioural Attributes**:

- High level of integrity and reliability
- Strong attention to detail
- Proactive approach to problem-solving
- Adaptable to changing priorities
- Excellent team collaboration abilities
- Strong sense of accountability and dependability
- Self-motivated with initiative
- Analytical thinking capabilities
- Ability to work independently and in teams
- Understanding of nuclear safety principles
- Commitment to maintaining confidentiality

**Should you not hear from us within 21 days of the closing of the advert,

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