Accounts / Office Administration Assistant
6 days ago
**About you**:
Energetic, reliable, proactive, professional person who does not mind wearing multiple hats. Willing to work in varied pace growth environment with entrepreneurs in a small international business. â¯Experienced in handling a wide range of administrative and executive support related tasks. Well organized, flexible and enjoys financial and administrative challenges.
**Accounts functions**:
- Basic bookkeeping
- Verifying employee expense claims
- Verifying independent contractor billing and expense claims
- Contractor invoice verification
- Reconciliations of resource allocation per project / per client
- Client Purchase Order management
- Debtor management
- Assist FM with VAT reconciliations and returns
- Assist FM with annual budget preparation
- Statutory payroll related reporting
- Input into business tender / pitch process quotes and quote management
- Prepare invoices for offshore entity
- Liaison with offshore entity management company
**Office Administration functions**:
- CIPC documents, updates, reporting through third party supplier
- Manage relationships with office vendors and suppliers
- Responsible for ordering of office stationery and supplies
- Supports HR and maintains company policies as necessary
- Works with senior management to ensure office operations and procedures
- Ensure filing systems are maintained
- Maintain domain and IP registrations
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