Receptionist

5 days ago

Roodepoort, South Africa Clicks Group Limited Full time

**Listing reference**: 016877**Listing status**: Online-
**Position summary**

**Industry**:FMCG & Supply Management
- **Job category**:Other: FMCG, Retail, Wholesale and Supply Chain**Location**:Roodepoort
- **Contract**:Permanent**EE position**:Yes**Introduction**Job description**

**Job Purpose**:

- To develop customer relations as well as maintain high levels of customer service.
- Drive efficiencies
- To monitor inefficiencies and agent performance.

**Key Performance Areas**:

- To receive calls, mails, faxes and attend to customer queries.
- Agent performance, time keeping and quality assurance.

**Quality Outputs of the job**:

- **Duties**: To receive calls, mails, faxes and attend to customer queries.
- Answer telephonic calls timeously decreasing holding time (Achieve overall SLA of 80% within 20 seconds.
- Confirm customer details according to UPD SOPs when logging calls on UPD Online and CRM.
- Ensure all queries are legitimate to avoid unnecessary time wastage relating to investigations.
- Ensure SOP is followed with regards to scheduled medicine queries.
- Advise customers of legal requirements and SOP relating to HFD and Fridge items.-
- Back orders requests must be completed by COB the same day if received before 14h00; Back orders requests must be completed within 24 hours if received after 14h00.
- Ensure queries are captured on UPD Online and CRM are in line with client specific SOP; Pay attention to client deviation.
- Updates on the CRM are to be captured within 2 hours after receiving updates from the business/client to ensure real time communication and tracking.
- Ensure clear understanding of customer query to maintain accuracy; reduce errors in capturing/assignment of CRMs and report any suspicious activity to the Distribution Call Centre Supervisor as required in terms of UPD SOPs.
- **Duties**: Agent performance, time keeping and quality assurance.
- Forced not ready time (no more than 5 will be allowed per day.
- Average conversation time (should not exceed an average 2.5 minutes).
- Log on time (agent is required to be at work 15 minutes before the start of their shift) so that the agent is prepared and has all IT systems open in order to receive and begin attending to customer queries during their shift times.

***Skills**:

- Verbal and written communication skills
- Good organizational and multi-tasking abilities
- Problem -solving skills
- Researching

**Knowledge**:

- Knowledge of administrative and clerical procedures
- Knowledge of customer service principles and practices
- Ability to work a switchboard

**Personal Competencies**:

- Professional personal presentation
- Customer service orientation
- Information management
- Organizing and planning
- Attention to detail
- Initiative
- Reliability
- Stress tolerance

**Minimum requirements**

**Minimum Education & Qualification**:

- Essential: Matric

**Minimum Job Related Experience**:

- Essential: Minimum 1 Year relevant customer service experience
- Essential: Minimum 1-year switchboard experience

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