Stores Assistant

**REPORTS TO**:Stores Controller

**SUMMARY OF POSITION**

The Stores Assistant is responsible for keeping track of the stock in the stores. He/she must monitor current stock levels to decide if more should be ordered, as well as organise existing inventory, so it is easily and safely accessible. He/she is also responsible for all administrative duties with regards to stock control, as well as any ad hoc duties requested by Management.

**ROLES AND RESPONSIBILITIES**
- **Stock Control**
- Control the stores operations by ensuring that all materials are correctly handled and recorded
- Issuing and returning of stock
- Receive stock and receipting it on the stock system
- Order of stock for jobs and obtaining and maintaining minimum stock level
- Ensure a correct stock take is done every month end
- Keep the stock room clean, tidy, presentable and ensure all stock is clearly visible
- Arrange stock delivery to site
- Arrange stock collection from suppliers
- **Administration**
- Enter stock items in the system and allocating them to their respective jobs
- Ensure all paperwork is filled in correctly and signed by the relevant person / people
- Create purchase orders on the system
- Liaise with suppliers, and obtaining quotes from suppliers
- Ensure all supplier invoices are captured
- Ensure inter Branch transfers are recorded on the system and correct paperwork is in order
- **Health, Safety, Quality and Environmental Responsibilities**
- Report any deviations that could lead to an accident
- Participate in Safety Training to improve safety standards
- Report incidents and accidents before the end of a shift
- Adhere to the Company's Health and Safety policy and procedure
- Look after your own safety and that of other employees
- Ensure that the SHEQ Management System requirements are met towards customer, internal, ISO, regulatory / legal requirements.
- Manage and perform all internal processes, especially those that affect the quality of the Organization's products.
- Work with Customers, Colleagues and Contractors towards continual improvement of the Management system and report the need for improvement to Management.
- Keep up standards and regulations with respect to Products and Services
- **Any other reasonable duties and responsibilities in line with your capabilities and at the request of your Superior**

**JOB REQUIREMENTS**
- Must have a minimum of Grade 12 or equivalent
- Previous experience with stock control would be an advantage
- Previous experience with Syspro would be an advantage
- Must have extensive knowledge of MS Office
- Industry and Product knowledge would be an advantage
- Must have excellent verbal and written communication skills
- Must have general office administration skills
- A valid driver’s licence would be an advantage

**BEHAVIOURAL REQUIREMENTS**
- Must be able to work independently as well as in a team
- Must have excellent organisational, planning, multitasking and administrative skills
- Must be able to prioritise jobs, perform under pressure and meet deadlines
- Must have exceptional attention to detail, be results, detail and goal orientated
- Must be logical, methodical and proficient
- Must be able to manage time efficiently and effectively
- Must be able to follow instructions
- Must consistently maintain a high level of integrity, be honest and reliable
- Must be willing to take on new responsibilities and challenges
- Must have exceptional Customer service skills
- Must be dressed professionally at all times
- Must conduct him/herself in the appropriate manner and show respect towards the Company, Clients, Suppliers, Contractors and fellow employees
- Must have excellent interpersonal and communication skills

**Experience**:

- Syspro: 2 years (required)
- Stock Assistant in Network Infrastructure Industry: 2 years (required)
- Stores: 2 years (required)