Accounts Payable Controller

**About Us**:
We are currently looking for an Accounts Payable Controller. The purpose of the role is to ensure the creditors administration process is managed and administered in an efficient manner. To ensure accurate review of every supplier reconciliation and ensuring a high quality reconciliation with the correct amount payable with no reconciling items older than current month queries.

As the leading integrated facilities solutions provider in Africa and the Middle East, operating in over 28 countries, with over 40 000 employees, the Tsebo Solutions Group enables businesses to optimise their efficiency and productivity, and become more successful. We take responsibility of our customers’ non-core activities outside of their expertise, empowering them to focus on their core business. Our local expertise, global standards and innovative cross-divisional solutions, such as catering, cleaning, facility management and security, give us the edge to optimise our customers non-core operations, allowing them to enjoy reduced cost, risk and complexity.

The Accounts Payable Controller role ensured Management of Daily Cash Forecast for submission to Group Finance and Procurement. The management of Creditors Clerks reporting into regional team (5 - 7), the management of team deadlines, attention to detail, accuracy and completeness of submitted reports and reconciliations and the management of Creditors Payments accurate posting and ensure cash book is reconciled daily.

**Duties & Responsibilities**:
Reconciliation Review
- Utilise the Vendor Age Analysis to accurately review every active supplier reconciliation and ensure correct amount is payable to every supplier.
- Assist team members in resolution of reconciling items where needed.
- Ensure the correct amount is payable by reconciling the statement balance back to Axapta balance. Check for gaps between two parties and investigate accordingly.
- Address all reconciling items to ensure no items older than current - both debits and credit line items.
- Debit balances to be resolved with units and suppliers. Head office journals investigated and resolved; all claims to be validated by means of comparison to POD and request price files from Procurement if required to validate pricing.
- All invalid claims to be reversed/no back-up received from business in required time frame.
- Clear inactive vendor balances accurately on Age Analysis by investigating balances and requesting nil statements.
- Journalise correct VAT and discount for reversals.

Reporting
- Monthly AP Review of detailed Vendor Age Analysis with Divisional Finance Manager.
- Daily Cash Forecast Reporting
- Monthly POD, Claims and Not on Statement Reports submission to Divisional Managing Director, Operations and Finance Management.

Daily Cash Forecast
- Accurately forecast all payments before or on the due date using the regional Vendor Age Analysis as base together with the reconciliation to populate reconciling items and statement balance.
- Ensure a reconciliation is performed for every supplier on the Aged Analysis. Reallocate prior day payments to paid column on forecast.

Query Resolving
- Support the team and follow up on reconciling items with supplier and units and resolve before closing off monthly recon. Drive POD’s/credits for centralised capturing.
- POD, Claims and Not On Statement tracker to be updated and published monthly to Divisional MD, Finance, Ops Management and respective units.
- Drive to ensure no reconciling items are rolled over to the following month.

Supplier Relationships
- Engage with all suppliers and ensure continuous communication (calls/meetings) for effective relationship building. Manage payment queries
- After payment service
- Payment and Query feedback
- Cash Book AP Payments
- Staff Management
- Innovation
- Filing

**Skills and Competencies**:

- Managerial skills
- HR Skills
- Soft Skills
- Computer literate (Microsoft Office)
- Intermediate to Advanced Excel skills
- Microsoft Dynamix Axapta essential
- Sound accounting knowledge
- Attention to detail
- Ability to work under pressure
- Deadline Driven
- Good administrative skills
- Good business relationships
- Ability to work under minimum supervision
- Ability to work in a team

**Qualifications**:

- Matric
- BCom Accounting/Finance Degree or equivalent
- 3+ years full function Creditors Controller
- Management of team of 4 - 6 people