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Position: College Administrator
2 weeks ago
FETC College Administrator
The college administrator will engage, support, and work closely with all the Private College management team members. The role largely focuses on people and processes.
The Administrator provides both administrative and functional support to the College Campus Head and other stakeholders with regards to all administrative functions as well as the QCTO/SETA Curriculum.
Administration
You will perform administrative tasks to assist the Campus Head in all roles.
This includes inter-alia
Administration of support services
Student admission and exceptions
Assist with the student admission process
Customer service
Build good relationships with SETA’s
Assist with verification preparation
Filing, checking, photocopying and scanning of documents (electronic and hard copies)
Keeping records of important events
Scheduling meetings and keeping track of calendar events
Booking meeting rooms
Arranging food and drinks for meetings and events
Arranging events and conferences
Typing, compiling and preparing reports, presentations, and correspondence when necessary
Implementing and maintaining procedures and administrative systems
Sit in on meetings and compile meeting minutes
Any other miscellaneous tasks to support the College Head and Campus Head
Curriculum
You will, as part of your duties and as part of a group of employees in your area of expertise, be required to:
a. Maintain a user-friendly electronic file system on Microsoft Teams
b. Assist academic staff to find documentation such as templates and DHET documents
d. Maintain the academic calendar for the College
e. Provide support to academic staff with queries and questions and refer staff to senior management where required
f. Assist with monitoring PoE and PoA files at the campuses using a monitoring tool
g. Complete orders of general items as requested by the Campus Head
h. Check delivery notes for items delivered to the campus and maintain the asset and inventory management system against the items delivered
General
You will, as part of your duties and as part of a group of employees in your area of expertise, be required to:
a. Receive parents
b. Assist with compiling a snag list (bi-weekly)
c. Monitor that incident reports are completed for injuries. Ensure that a copy is placed on the student’s file.
d. Maintain and upkeep the general management of the textbook system and bookstore.
e. Perform any other duties as required from time to time by the campus head or head office management.
- Experience within the training and/or education environment
- Technical knowledge related to Quality Assurance Administration in order to comply with accreditation criteria
- Ability to use LMS for various SETA's to administer accreditation data
- Ability to use MasterAssess to manage learner data and assignments in the LMS
- Knowledge of SETA accreditation processes and documentary evidence needed to show compliance
